SUMMARY:
-
POSITION INFO:
Position: Administration Controller Location: Grahamstown (BGGT) Position type: Permanent
No. of vacancies: 1
PURPOSE:
The Administration controller will be responsible to perform clerical information processing tasks and activities associated with the update and maintenance of Store Operations records and registers. The Administration controller will also need to attend to general office applications with respect to the provision of routine procedural information
KEY RESPONSIBILITIES:
1. Cash
Ensure that the banking is done daily in conjunction with the Store Manager as per the banking procedures
Ensure all cash ups balance with the banking
The drop safe must be always locked and the key kept by the Admin Controller. Cash float must be checked and all spare keys for the floats must be kept at a safe place sealed in packets in the safe. Cash floats must always balance, and the Admin Controller must take full responsibility for the safe
When cash ups are done, ensure that the cashiers balance. If there are shortages or over banking, this needs to be investigated and relevant corrective action taken
2. Administration
Control the standard of Administration and Procedures in the Store and enforce the relevant disciplines to maintain these standards Prepare requisitions to replenish stock
Ensure daily morning file is done as per the filing All filing duties are: Cash Control File, Petty Cash File, Stock Control File 1, Stock Control File 2, Personnel File & Internal Request file. Make sure all slips are signed with the necessary signature/s including over-rides, voids, and refunds, till open and so on.
Ensure that reports are up to To be addressed on a daily basis. Start of Day Reports.
Authorizing all transactions – 5A
Lay-byes are the responsibility of the Admin Controller and the These must be checked, and spot checks must be done.
Admin Controller to make sure all RTS is done on a regular basis
Spot checks on Cashiers to be conducted
Controlling of the change
General filing of memos and correspondence
Data capturing of stock received and sent from
3. Housekeeping
4. Security / Risk
Manage the security of the back office and front cash
Ensure tags are secured in the store if not attached to merchandise
Ensuring that Health & Safety standards are met
Prevent shrinkage by ensuring all company processes and procedures are implemented
5. Customer Services
Train staff in customer service at the cash desk
Assist customers with enquiries and complaints
Apply Customer Service principles in a friendly and enthusiastic manner daily
Continuously satisfy customer needs and attract clientele
6. People Management
Manage performance and development of cash desk staff
Ensure that all procedures and policies are being followed and enforce disciplinary action when necessary
Manage time and attendance of staff
MINIMUM REQUIREMENTS:
(You must be able to answer “YES” to all requirements listed below)
Matric
NQF 5 Certificate in Retail/Business
Computer Literate: Word and
2 – 5 years in relevant sales / cashier environment
COMPETENCIES
Analytical Thinking
Financial Management
Customer Insight & Focus
Decision making
Attention to Detail
Problem Solving
Planning and Organizing
UNDERTAKING
Criminal / Credit Check
Qualification verification
Computer and Psychometric assessments where required
First Aid / Firefighting training
If you believe that you qualify and are looking for a challenging career requiring unquestionable commitment and passion, and wish to apply, please upload your CV + motivational letter by no later than 02 September 2026.
If you have not been contacted one (1) week from the closing date, please consider your application unsuccessful.
Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act.
