Admin Co-ordinator

SUMMARY:
Provide comprehensive administrative, financial, customer service and HR support to the Rustenburg Office and the New Business Development Manager, while coordinating daily office operations and employee onboarding administration. . This is a 6-month contract position with opportunity for growth based on performance and business requirements

POSITION INFO:

• Provide day-to-day administrative support and coordinate customer correspondence, meetings and records.
• Prepare quotations, proposals, reports, presentations and supporting documentation; track outstanding requests.
• Manage mine-access onboarding administration, including documentation, medical bookings, inductions and approvals.
• Support HR administration by maintaining personnel files, collecting employment documents and distributing employee communications.
• Capture and reconcile expenditure claims, maintain expense records and assist with budget and sales forecasting.
• Assist with quotation, invoice and customer billing administration, including follow-up on supporting documents.
• Manage reception, incoming calls, visitors, correspondence, meeting facilities, stationery and office supplies.
• Coordinate office cleaning, maintenance and service providers while maintaining a professional office environment.

MINIMUM REQUIREMENTS

• Grade 12 (Matric).
• Minimum 3 years of administration experience in an office environment.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Proven ability to manage multiple administrative tasks and deadlines.
• Good customer service, communication, filing and record-management skills.
• Basic financial administration knowledge, including budgets and expenditure tracking.
• Ability to work accurately, maintain confidentiality and operate with limited supervision.

ADVANTAGEOUS

• Diploma or certificate in business, office, financial or HR administration, accounting or bookkeeping.
• Exposure to mining, construction or industrial environments.
• Experience with employee onboarding, compliance documents, quotations, invoicing or supporting a department head