Admin Clerk

SUMMARY:
The Admin Clerk plays a key role in supporting the daily operations of the branch by ensuring accurate financial administration, efficient stock control, and proper record keeping.

This role requires an organized and detail-oriented individual who can manage multiple tasks, work under pressure, and provide reliable administrative support to management and the wider team.

POSITION INFO:
Duties and Responsibilities
- Finalize cash-ups
- Prepare floats for tills
- Process receipts on account paid cash
- Perform banking duties
- Make copies of cash-ups and file them accordingly
- Compile monthly cash-up and banking summaries and send to Head Office
- File all delivery notes signed by clients
- Order stock as required
- Receive stock, complete GRV, and print labels
- Make copies of supplier invoices and file
- Process RTS for faulty or short-supplied stock
- Submit request forms for new codes or price changes from the buyer
- Match supplier invoices with statements and send them to the relevant branch
- Record banking statement details (account number, payment period) and email to relevant branch
- Email client statements and invoices on request
- Prepare and file journal batches (decanting, mixing room usage, selling)
- Process IBTs (receiving)
- Place IBT stock orders/quotes from PE
- Conduct stock counts – scan stock, check variances, and finalize stock take

Experience and Qualifications

- Grade 12
- Minimum of 3 years’ similar experience
- Organized, logical, and able to multitask efficiently
- High level of integrity and ethical standards
- Computer literate
- Strong written and verbal communication skills
- Good interpersonal and teamwork skills
- Strong problem-solving abilities
- Self-motivated, resourceful, and able to work under pressure and tight deadlines
- Adaptable to changing circumstances
- Strong attention to detail