Admin Assistant

SUMMARY:

POSITION INFO:

Job Specification: Administrative Assistant – Finance Industry (Nelspruit)

Position Overview

The Administrative Assistant will provide essential administrative, clerical, and operational support to a finance‑focused office. This role requires exceptional organisational skills, strong attention to detail, and the ability to work accurately in a fast‑paced, compliance‑driven environment. The ideal candidate is professional, reliable, and comfortable handling confidential financial information.

Key Responsibilities

• Administrative & Office Support
  • Manage daily office operations, including filing, scanning, printing, and document control
  • Maintain organised digital and physical filing systems aligned with financial compliance requirements
  • Handle incoming calls, emails, and client queries professionally
  • Schedule meetings, manage calendars, and coordinate appointments for management
  • Prepare meeting packs, agendas, and minutes
• Financial Administration
  • Assist with data capturing, invoice processing, and reconciliations
  • Support the finance team with documentation for audits, compliance checks, and reporting
  • Process supplier and client documentation accurately
  • Maintain records of financial transactions and ensure all supporting documents are complete
• Client & Stakeholder Support
  • Serve as a first point of contact for clients, suppliers, and partners
  • Assist with onboarding documentation, KYC requirements, and compliance forms
  • Ensure professional communication and follow‑ups with clients
• Reporting & Documentation
  • Prepare basic reports, spreadsheets, and summaries as required
  • Assist with drafting correspondence, proposals, and internal communication
  • Ensure accuracy and consistency in all documentation

Minimum Requirements

• Matric (Grade 12)
• Certificate or diploma in Office Administration, Finance, or related field (advantageous)
• 1–3 years’ experience in an administrative role, preferably in finance, banking, insurance, or accounting
• Strong computer literacy (MS Office: Excel, Word, Outlook)
• Excellent written and verbal communication skills
• High level of accuracy, confidentiality, and professionalism

Key Competencies

• Strong organisational and time‑management skills
• Ability to work under pressure and meet deadlines
• Attention to detail and strong numerical aptitude
• Professional interpersonal skills and customer‑service orientation
• Ability to multitask and prioritise effectively
• Integrity and respect for confidential information

Working Conditions

• Based in Nelspruit (Mbombela)
• Office‑based role with standard business hours
• Occasional overtime during peak financial periods

Why This Role Matters

This position plays a crucial role in ensuring smooth office operations, accurate financial administration, and professional client service — all essential for maintaining compliance and supporting the finance team’s efficiency.

Communication limited to short listed candidates.
No Cv's will be accepted by hand, WhatsApp or Email.

 

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