Admin Assistant

SUMMARY:
Our client in the Property Development and Building industry is currently looking for an experienced Admin Assistant to be based in Bellville, Cape Town. We're seeking a highly skilled and experienced candidate.

POSITION INFO:
Position: Bookkeeper

Location: Cape Town – Bellville
 
Minimum Qualification Criteria:

• Matric
• Diploma/Certificate in Administrative Management - advantageous
• Minimum of 3 years experience
• Microsoft Office (Excel, Word and Outlook)

• Numerical skills
• Clear communication
• Problem solving skills
• An ability to remain focused
• Analytical thinking
• Excellent attention to detail
• Accuracy
• Computer skills, particularly Microsoft Office (Excel, Word and Outlook)
• Honesty, discretion and reliability
• Excellent data entry skills
• Time management skills
• High levels of concentration
• Methodical
• Honesty and integrity
• Self-motivated and output driven

• Manage and organize incoming mail and emails, ensuring timely responses or follow-ups.
• Handle basic filing, photocopying, and scanning of documents.
• Assist management in creating systems for workflow
• Maintain and update office records and files in a digital filing system.

• Support scheduling meetings, appointments, and conference calls where necessary.
• Ensure meeting rooms are set up with necessary equipment ahead of meetings.

• Monitor and reorder office supplies when necessary.
• Help maintain office cleanliness and organization.
• Ensure office equipment (e.g., printers, copiers) is functional.

• Assist with entering data into internal systems or spreadsheets.
• Help maintain accurate filing of documents and company records. 

• Assist with capturing and filing of invoices and receipts.
• Help maintain basic records for budgeting or expense tracking. 

• Answer phone calls and emails, redirecting inquiries to the relevant team members.
• Greet visitors and direct them to the appropriate staff.
• Assist in coordinating with clients or suppliers for appointments or order confirmations.
• Liaise with client regarding queries and documentation

• Assist with general project-related administrative tasks.
• Help track deadlines or deliverables for ongoing company projects. 

• Assist with small errands. 

• Ensure confidentiality of sensitive office and employee information.
• Assist with basic compliance-related administrative tasks.