Admin & Debrief Clerk

SUMMARY:
Our client in the manufacturing industry, is seeking to employ a Admin & Debrief Clerk to join their team, based in Blackheath, Cape Town.

Awesome sales opportunity awaits!

POSITION INFO:
Requirements:

• Grade 12 / Matric.
• 3 to 4 years’ experience in a warehouse environment.
• Proven background in material handling and stock control processes.
• Proficient in SAP and warehouse operations systems.
• Familiarity with Dangerous Goods Handling.
• Solid understanding of the Occupational Health and Safety Act (OHSA) 85 of 1993.

• Offload and debrief all delivery vehicles upon return, ensuring 100% accuracy.
• Verify proof of deliveries (PODs) and attach all return documentation.
• Reconcile stock types and quantities from documents against physical offloads.
• Report and document all discrepancies; obtain required signatures.
• Pack returned stock types (scrap, claims, new stock, etc.) on separate pallets.

• Match scrap quantities to customer PODs.
• Wrap, weigh, and label scrap pallets clearly; store in designated areas.
• Initiate scrap dispatch once sufficient quantities are collected.
• Ensure all scrap movements reconcile with SAP records.
• Investigate and report any discrepancies

• Store returned rotation stock in designated areas for further processing.
• Ensure units are checked, charged, and recorded before returning to resale.
• Identify and manage double hot-stamped units per procedure.
• Regularly update and verify stock reports via SAP.
• Perform weekly stock counts and resolve discrepancies

• Manage storage, tracking, and dispatch of claim units.
• Ensure claims are accurately logged, labelled, and shrink-wrapped.
• Monitor SAP records and escalate outstanding or missing claims.
• Conduct regular stock counts and ensure process compliance

• Maintain a safe, clean, and efficient work environment.
• Ensure compliance with health, safety, and environmental standards.
• Report incidents, near-misses, and non-compliance promptly.
• Adhere to FIFO and quality control procedures

• Support internal and external customers effectively.
• Resolve issues within operational scope promptly and professionally.
• Ensure zero legitimate customer or stakeholder complaints.

• Lead and supervise the warehouse team to achieve operational efficiency.
• Monitor and control costs such as overtime and damages.
• Support team discipline and implement corrective actions as needed.
• Motivate and develop team members for continuous improvement.