Accounts Payable Manager

SUMMARY:
The ideal candidate for this position will have at least 10 years relevant experience and a formal accounting qualification. Knowledge of exports and foreign payments as well as accounts payable procedures. Strong management and communication skills are essential.

POSITION INFO:
Requirements:

• Formal Accounting qualification, BComm or equivalent preferable
• 10 to 15 years relevant experience in accounts payable environment.
• Certificates related to accounts payable function.
• Computer Literate in the relevant ERP system (Latis/JDE).
• Knowledge of exports and foreign payments
• Extensive knowledge about accounting and management principles and Accounts Payable procedures.
• Strong planning and problem solving skills.    
• Ability to analyse information and processes.
• Must be a team player
• Commitment to ethical behaviour with a willingness to adhere to all company policies and current financial legislation.

• Control all Creditors transactions efficiently and give direction to the entire accounts payable team.
• Liaise with Creditors & resolve queries
• Approve payments electronically
• Full management of the accounts payable department and related functions
• Review all Creditors transactions Review Creditors Accounts for payment Resolve Creditors queries
• Liaise with Creditors
• Negotiate settlement terms with Creditors
• Check pricing
• Follow-upon invoices and credit notes with suppliers and project managers.
• Process payments from Creditors and confirm proof of delivery
• Provide suppliers with proof of payments when requested.
• Process remittance advices
• Receive and link up delivery notes, purchase orders, goods received vouchers (where applicable) and creditors invoice. Prepare the month-end close
• Run all relevant month end reports
• Reconcile Creditors statements to Company records
• Compile the Accruals report at every month end Complete credit applications
• Add new vendors to the vendors list
• Update creditors records
• Reconcile all creditors'' related general ledger accounts.
• Reconcile Age analysis to the general ledger. File all documentation
• Review and at times process employee expense claims for  payment.
• Develops, implements and maintains systems ,procedures and policies, including accounts payable functions to ensure adherence to company guidelines.
• Hiring, training, motivating and evaluating Accounts Payable staff members.
• Make sure all invoices are appropriately signed off & coded by Head of Departments with the purchases on pro-forma invoices for tax invoices after payment was made.
• Develop a process onhow to handle pro-forma invoices as well as advance payments made.
• Manage archiving of old records and up keep of archive storage container.
• Overseeing routine department activities, such as disbursing checks and processing payroll, to ensure that they are completed accurately and on time
• Maintaining accurate and complete financial, employee, and client records.
• Compiling,  analyzing andr eporting financial information to management and government agencies.
• Setting and facilitating the achievement of department objectives.
• Developing, implementing, improving and enforcing budgets, policies and department controls to increase accuracy and efficiency
• Responsible to compile a cashflow planning and forecast.
• Building and maintaining relationships with employees, clients and vendors.
• Calculate all creditors'' critical ratios such as creditors'' days etc.
• Review of credit applications submitted by customers.
• Monthly review of creditors'' age analysis with comments for long outstanding items; to be submitted to FM/CFO.
• Ensure that for any new suppliers to be loaded on Latis, banking details are confirmed by a letter from the bank or cancelled cheque. mm)     
• Perform any other duties required by your Accountants/Finance Manager/CFO
• Amend the purchase orders to agree with the invoices
• Ensure that the goods are booked on the system
• Assist the Financial Manager in compiling a Creditors schedule at month end
• Prepare overseas creditors for payment on the system
• Preparation of FECs for overseas creditors''.
• Compile all the paper work required for processing FEC payments.
• Review of the foreign advance payments schedule received from the bank,to clear long outstanding items, within 3 months an advance payment is made.
• Obtain all supporting documents related to foreign advance payment received from the bank.
• Continuous follow up of the open FECs to ensure they are submitted to the bank timeously.
• Continuous process improvements within the AP and Finance departments
• Perform all duties to the latest ISO9001requirements.
• Function as part of a Team.
• Ensure total confidentiality of all information, internal and external, pertaining to the  business
• Communicate with clients to corporate requirements.
• Understand and perform administrative tasks.
• Negotiate successful settlements.
• Nurture long-term client relationships.
• Perform all necessary computer functions.

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