Accounts Payable Administrator

SUMMARY:
ACCOUNTS PAYABLE / CREDITORS ADMINISTRATOR — COMMERCIAL PROPERTY | PRETORIA - OFFICE BASED
Are you an AP professional who takes genuine pride in your work? Someone who doesn't wait to be told what needs doing — you spot it, own it, and get it done? If you're looking for more than just a job and want to build a meaningful career within a substantial, diversified group, this could be the opportunity you've been waiting for.
A well-established commercial property investment and management company, operating as part of a large and growing group, is looking for an Accounts Payable Administrator to join their finance team in Pretoria. This is a permanent, full-time position offering real scope for growth — not just within the property company, but across the broader group.

POSITION INFO:
About the Role
You'll take full ownership of the AP function across a multi-entity commercial property portfolio. This means managing a high-volume creditor ledger with precision, processing supplier invoices, preparing payment runs, reconciling creditor accounts, and producing clean, audit-ready records that feed into management and shareholder-quality reporting. You'll work closely with the Senior Management Accountant and play a meaningful role in keeping the finance function tight, compliant, and ahead of deadlines.
This is not a tick-box role. The business needs someone who is proactive, thorough, and genuinely invested in delivering work they're proud of.
What You'll Be Doing

• Receiving, capturing, and coding all supplier invoices across multiple entities and cost centres
• Ensuring all invoices are properly authorised before processing — no exceptions
• Preparing weekly and monthly payment runs for sign-off
• Maintaining creditor aging analysis and resolving queries and discrepancies proactively
• Reconciling the creditor ledger to supplier statements monthly
• Preparing AP schedules, aged creditor reports, and accrual schedules for reporting packs
• Supporting audit preparation with complete, well-organised documentation
• Ensuring all invoices are VAT-compliant and SARS-valid before any payment is processed
• Maintaining accurate supplier master data and records on MDA (ERP system)
• Supporting B-BBEE procurement reporting

• BCom in Accounting or Financial Management (NQF Level 7) — preferred
• National Diploma in Accounting or Finance (NQF Level 6) — minimum
• Candidates completing a BCom with solid working experience will be considered

• 3 to 5 years of dedicated accounts payable or creditors experience
• Candidates with experience in a commercial property, property investment, or real estate management environment will be given preference
• Proven experience managing a high-volume, multi-entity creditor ledger
• Experience working within formal authorisation frameworks and structured month-end close processes

• MDA / MRI or Yardi or SAP Real Estate  proficiency — preferred not essential 
• Advanced Microsoft Excel — pivot tables, VLOOKUP, reconciliation workbooks
• Sound working knowledge of South African VAT legislation
• Familiarity with multi-entity accounting and intercompany transactions

• Membership of or active progress toward SAIPA, ICB (Senior Bookkeeper or Financial Accountant level), or equivalent is strongly preferred