Accounts Clerk (6-Month Contract)

SUMMARY:
Accounts Clerk (6-Month Contract)
Johannesburg, Gauteng

Job Purpose

POSITION INFO:

Key Responsibilities

Financial Administration

• Capture and process supplier invoices, customer invoices, credit notes, and journals.
• Maintain accurate financial records and supporting documentation.
• Assist with the preparation of financial reports, schedules, and cost analyses.
• Ensure all finance-related documentation is correctly filed and stored according to company policies and procedures.
• Perform accurate data capturing and verification of financial information.

Debtors and Creditors

• Process and reconcile debtors and creditors accounts.
• Follow up on outstanding debtor payments and resolve account queries.
• Prepare and process supplier payments.
• Perform complex account reconciliations and investigate discrepancies.
• Maintain accurate customer and supplier account records.

Reconciliations and Reporting

• Reconcile cashbooks, petty cash, fixed asset registers, and general ledger accounts.
• Assist with month-end and year-end financial processes.
• Compile profit reports, cost breakdowns, and financial schedules.
• Prepare cash flow forecasts and related financial reports.

Payroll and Statutory Compliance

• Process payroll accurately and within required deadlines.
• Process employee expense claims and reimbursements.
• Prepare and submit EMP201 returns.
• Prepare and submit VAT201 returns.
• Ensure compliance with relevant financial and statutory regulations.

Procurement and Financial Support

• Generate and process purchase orders.
• Complete credit applications and supporting documentation.
• Assist in obtaining financial guarantees and related documentation.
• Support the Financial Manager with ad hoc finance projects and tasks.

Administrative Support

• Take and distribute minutes for financial meetings.
• Maintain stock control administration schedules.
• Maintain human resources administration schedules and records as required.
• Provide general administrative and clerical support to the finance department.
• Provide administrative services to the company's associates and subsidiaries as directed by management.

Minimum Requirements

• Grade 12 (Matric Certificate).
• Relevant Finance, Accounting, Bookkeeping, or Business Administration qualification advantageous.
• Minimum 3 years' experience in an Accounts Clerk, Finance Administrator, Bookkeeper, Debtors Clerk, or Creditors Clerk role.
• Experience working with Debtors and Creditors functions.
• Experience with payroll processing and statutory submissions.
• Own reliable transport.

Technical Skills

• Proficient in Microsoft Office Suite.
• Advanced Microsoft Excel skills.
• Working knowledge of Pastel Partner.
• Strong understanding of accounting principles and procedures.
• Experience with reconciliations, financial reporting, and data capturing.

Competencies

• Strong attention to detail and accuracy.
• Excellent analytical and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to work independently and within a team environment.
• Ability to work under pressure and meet deadlines.
• Strong organisational and time management skills.
• High level of integrity and confidentiality.
• Professional and customer-focused approach.