CORE PURPOSE OF JOB

To ensure efficient and effective coordination and administration of academic administration functions relating to graduation, Academic Almanac and General Prospectus as well as professional administrative support for the Office of the Director: Academic Administration and the Department of Academic Administration.

KEY PERFORMANCE AREAS

• Provide administrative support for graduation matters according to tight deadlines (Graduation Ceremonies in April and December)
• Liaise with Offices of the Registrar, Executive Deans and members of executive management regarding graduation and other matters
• Respond to and refer student queries accordingly
• Annual planning and updating of the University Calendar and Almanac
• Annual updating of the General Prospectus
• Financial administration
• Provide administrative support for the Office of the Director: Academic Administration and the Department of Academic Administration
• Plan, arrange and prepare documentation for meetings, functions, workshops, strategic planning sessions, etc
• Preparing and processing of documents for submission to University structures
• Committee administration

CORE COMPETENCIES

Core competencies required for the job:

• Knowledge of university academic administration processes
• Knowledge of university management and governance structures
• Understanding of university financial processes including budgeting and expenditure management
• Ability to work under pressure and able to display initiative and meet tight deadlines
• Good planning, organizational and problem solving skills
• Advanced computer skills (ITS and MS Office packages)
• Good communication skills including committee administration
• Good project coordination skills

REQUIREMENTS

• Grade 12 AND
• At least three years relevant administrative experience at a Higher Education Institution within an Academic Administration environment
• In considering candidates for appointment into the advertised posts, preference will be accorded to persons from designated groups as guided by the approved Equity Plan