ADMINISTRATION CONTROLLER – Branch Operations - Johannesburg

SUMMARY:
ADMINISTRATION CONTROLLER – Branch Operations - Johannesburg

POSITION INFO:

Position Overview

An opportunity exists for an experienced Administration Controller to co-ordinate branch administration and strengthen operational accuracy across stock control, purchasing, logistics reporting, HR administration and manufacturing documentation. The successful candidate will support branch management through disciplined processes, accurate records and effective co-ordination between teams.

Key Responsibilities

• Oversee daily fleet control sheets; reconcile deliveries and collections, verify proof of delivery (POD) and authorised collections, and escalate service-related issues.
• Support the customer service team, monitor outstanding orders and improve communication between sales, warehouse and dispatch.
• Co-ordinate staff onboarding, HR records, time-and-attendance verification and accurate payroll submissions to Head Office.
• Maintain organised branch records, document control, archiving, office standards and administrative compliance.
• Check manufacturing batch cards and filling sheets for completeness, accurate capture and proper filing.
• Monitor packaging and material stock, arrange timely purchasing and liaise with suppliers to avoid stock-outs.
• Check supplier deliveries against purchase orders; process goods received vouchers (GRVs) and supplier invoices accurately in SAGE.
• Process and reconcile inter-branch transfers, stock in transit, bin allocations and stock discrepancies, maintaining traceable ERP records.
• Administer customer returns, redeliveries and stock damages, including finished goods, raw materials and packaging, in line with established procedures.

Experience & Qualifications

• Minimum 5 years’ experience in an operations or administration role, including at least 2–3 years in a supervisory capacity.
• Experience in manufacturing, stock-based or logistics environments preferred.
• Proven ERP experience, preferably SAGE, and advanced Excel proficiency.
• Working knowledge of stock control, warehouse administration, purchasing, supplier co-ordination and document control.
• Exposure to fleet reporting, manufacturing documentation and payroll administration; payroll experience is advantageous.
• A certificate or diploma in Business Administration, Supply Chain, HR or a related field is advantageous.

Personal Attributes

• Excellent attention to detail, accuracy and accountability.
• Strong organisational, communication and team co-ordination skills.
• Proactive problem-solving approach and ability to manage competing priorities.
• Integrity, confidentiality and a process-driven mindset.
• Performance Focus
• Stock accuracy, credit note-to-invoice ratio, branch sales performance and on-time, in-full delivery targets.

Salary offer: R20K – R25K

Apply

Interested candidates are invited to submit an updated CV highlighting relevant branch administration, stock control, SAGE and supervisory experience.