SUMMARY:
To provide clerical and administrative support to an office, ensuring the smooth and efficient operation.
POSITION INFO:
KEY PERFORMANCE AREAS:
- Ensure general office administrative activities and functions are adhered to at all times.
- Maintain records, documentation and files, particularly more complex or sensitive such as employee files.
- Maintain office supplies inventory.
- Ensure month end data is captured and distributed to relevant departments.
- Collect and compile data on electricity and water consumption and submit to finance to bill trainers.
- Check timesheets weekly and capture staff overtime worked and submit to Payroll on a monthly basis.
- Printing of staff payslips and placing in envelopes.
- Balancing and ordering of Petrol and Diesel on a weekly basis.
- Assist staff with general queries e.g. benefits statements, leave etc.
- Complete and capture staff leave.
- Ordering and purchasing of staff PPE, refreshments, stationery etc.
- Relieve Switchboard Operator when required.
- Perform any other reasonable tasks as determined by management.
- Perform duties with integrity and professionalism.
- Create a sense of urgency and live up to 4Racings professional standards.
- Assist with race day switchboard and administrative duties when required.
- Showing integrity in dealing with others
JOB REQUIREMENTS:
- Matric
- Certificate or diploma in office administration (NQF Level 5)
- 2-3 years’ experience in a similar position
- Basic knowledge and understanding of Horse Racing industry standards - an advantage
- Proficiency in MS Office Suite (e.g., Excel, Word etc.).
- Basic organizational and project management abilities.
KEY IMPORTANT CONTACTS:
Key Relationships Internally: Track Managers, Racing Operations Management & Staff, HR, Procurement, Finance.
Key Relationships Externally: Service Providers, Trainers.
BEHAVIOURAL COMPETENCIES:
- The ability to analyse data, identify trends, and make data driven.
- Confident team player who is Presentable, Positive, service oriented, Energetic, and friendly
- Ability to listen and empathise with customers.
- Effective communication (both verbal and written)
- Problem-Solving Skills are required as Branch Managers need to be adept at identifying and resolving issues.
DESIRED ATTRIBUTES:
- Accuracy The ability to execute outputs with exactness and precision thereby eliminating errors
- Self-Motivated - The ability to pursue the achievement of an output/objective by internal locus of control without external motivation
- Self-Starter - The ability to act independently and start processes without any external motivation
- Ethical behaviour – behave in a manner that is fair and does not put the company at risk legally. Be honest and trustworthy
- Telephone etiquette -The ability to answer or make calls prudently and treat the recipient with respect
- Work Under Pressure -The ability to maintain work rate according to standards whilst operating under severe time and delivery constraints
- Reliability - The ability to be trusted to do what is expected in terms of work outcome
- Resilience- The ability to process information, negative and positive, and be able to continue work without negative effect
It is 4Racing intention to promote equity (race, gender, and disability) through the filling of this post with a candidate whose transfer / promotion / appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.
APPLICATIONS:
If you are interested in applying for this position and have the necessary qualification, experience, knowledge, and skills, please forward your cv including credentials to
Please note that applications are strictly submitted online.
Please consider your application unsuccessful if you have not received a response within three-weeks of submission.
Closing Date: 09 JULY 2025
“Building The World’s Most Loved Racing Experience”
