ADMIN MANAGER

SUMMARY:
Our client has a vacancy for an Admin Manager in Gold Reef Industrial Park, Johannesburg.

POSITION INFO:

Essential Functions:

The Administrative Manager oversees and coordinates the administrative operations of the organization to ensure efficient office functionality. This role involves managing administrative staff, optimising office procedures, and providing support to senior management. The Administrative Manager is responsible for ensuring that the office environment is organized, effective, and compliant with organizational policies and standards, as well as conforms to the BCEA laws. 

Key Responsibilities:

• Office Management: Oversee daily office operations, including managing office, equipment, and facilities to ensure a well-functioning workspace.
• Staff Supervision: Lead and mentor administrative staff, including hiring, training, and performance management. Ensure that team members are meeting their objectives and provide support as needed.
• Process Improvement: Develop and implement office procedures and policies to improve efficiency and productivity. Identify areas for improvement and recommend solutions.
• Budget Management: Oversee and review purchase orders and the company’s monthly expenses.
• Communication: Serve as the primary point of contact for internal and external communications. Handle correspondence, scheduling, and coordination for senior management and other departments.  Including quoting, processing, and arranging delivery of orders received from clients.
• Project Support: Provide administrative support for various projects and initiatives, including coordination of meetings, preparation of reports, and tracking of project progress.
• Compliance: Ensure compliance with company policies, legal requirements, and health and safety regulations. Maintain accurate records and documentation as required.
• Stock control: Manage the stock of infrared heaters and various lamps used in the machinery built.
• Payroll: Calculating and processing bi-weekly wages.
• Other: Any ad-hoc duties required from senior management.
• ISO management
• Health and safety checks and inspections

Minimum Qualifications:

• Bachelor’s degree in business administration, Management, or a related field (preferred).
• Proven experience in an administrative or office management role, with a strong understanding of office procedures and systems.
• Excellent organizational, leadership, and interpersonal skills.
• Proficiency in office software, including word processing, spreadsheets, and presentation tools.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Good understanding of South African laws and standards. 

Skills:

• Strong problem-solving and decision-making abilities.
• Effective communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Excellent communication and time management.