ADMIN EXECUTIVES-RANDBURG

 

Recruiter:

iSON Xperiences

Job Ref:

BPO00351

Date posted:

Thursday, April 28, 2022

Location:

Randburg, South Africa

Salary:

Negotiable


SUMMARY:
The Role:

Admin executives

Permanent

Based in Randburg

 

Job Summary:

The administrative executive is responsible for providing personalized secretarial...

JOB DESCRIPTION:

The Role:

Admin executives

Permanent

Based in Randburg

 

Job Summary:

The administrative executive is responsible for providing personalized secretarial and administrative support to the executive and Management Team in a professional and timely manner. To maintain efficiency and administration systems, looking to improve and develop where necessary. A strong communicator who can receive and process complex information in an efficient way and in return pass on required key-information and action points to the Team.

The Administrator ensures that everything behind the scenes is running smoothly and can multi-task with ease.

Key Responsibilities:

  • Assume the role as the primary point of contact between the executives, Management and internal/external clients
  • Maintain a daily electronic journal, arrange meetings, appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
  • Produce professional-quality reports, presentations and briefs.
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Delegate tasks as appropriate to other members of the team
  • Monitor office supply levels; reorder when appropriate
  • Maintain the financial administration of the office including: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping.
  • FM Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners.
  • Production of monthly reports identifying performance against agreed targets and budgets.
  • Manage all incoming mail.
  • Type minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take.
  • Maintain both soft and hard filing systems, ensuring consistency and support management team where required
  • Handle requests, feedback, and queries quickly and professionally
Skills and Experience:
  • Bachelor Degree in  Business Administration is preferred.
  • Previous administrative or secretarial experience 
  • Basic bookkeeping and math skills
  • A Qualification in customer service or business administration is desirable.
  • Office administration experience for example: writing agendas, taking minutes, filing and screening calls
  • Exemplary planning and time management skills
  • Financial administration experience including raising purchase orders and reconciling invoices
  • Experience managing and monitoring FM contracts and service level agreements (SLAs)
  • Experience working with and supervising contractors and suppliers

Skills and personal attributes:

  • Excellent written communication with the ability to prepare and proof read tender documents
  • Strong numerical skills with the ability to read financial information and present financial reports
  • Confident telephone manner
  • Problem-solving and decision making
  • Proactivity and self-direction
  • Knowledge of office management systems and procedures
  • Ability to multi-task and priorities a high volume of incoming jobs
  • Well-developed communicator both verbal and written
  • Previous experience working within the financial services industry or similar is desirable.
  • Previous experience of helpdesk operations or similar support role is desirable.
  • Previous experience of working in a busy and demanding environment
  • Experience of MS office packages such as Word / Excel is essential.
  • Ability to demonstrate professionalism, discretion and confidentiality at all times

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.


 

 

 

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