ACCOUNTS PAYABLE

SUMMARY:
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POSITION INFO:

ACCOUNTS PAYABLE CLERK – EAST LONDON

Minimum Requirements;
Minimum of 1 – 3 years’ experience in a similar role
Matric Certificate (not negotiable)
Pastel Experience
Highly proficient in Excel, and Excel Functions
Ability to work independently and in a team
Valid Code 08 Drivers license

Key Responsibilities:
Capture monthly invoices, claims, marketing discounts and labour costs on excel creditors ledger.
Calculate marketing discounts and discounts of invoices received monthly and populate the AP sheet with the figures.
Capture payments on the excel creditor ledger.
Send claims to suppliers, and update pastel on a weekly basis on submissions
Review supplier take-on forms and allocate a supplier code to buying. Load trade suppliers on Pastel using the allocated code.
Complete information section on credit applications before submitting it to management, and ensure anything that relates to payment aligns with the policy.
Maintain an accurate record of all supplier accounts
Confirm banking details with suppliers, e-mail the details to buying to verify before paying new suppliers.
Accurate recording of payments within credit payment terms and policies. Ensure purchase orders have the correct payment terms listed, the GRN matches the CP on the orders and the delivery date used for payment is correct i.e. when the
buying department makes any amendments to the purchase orders.
Update the monthly AP purchases captured on excel creditors ledger and balance to the IMS, twice a week for the weekly payments report sent to management.
Accurately record any transactions during the month to ensure the figures are accurate
Reconcile trade creditors accounts to supplier statements, excel leger and pastel.
Preparation of monthly creditors reconciliations and submission for review.
Populate import batches to load onto the bank for month end payments for trade.
Follow up on outstanding reconciliation items.
Check on outstanding queries on reconciliations
Follow up and handling of trade creditor
Identify supplier queries and resolve in a speedy manner, and potential early payment discounts.
Raise any discount opportunities with the finance manager
Send proof of payment to suppliers adhoc.
Ensure trade creditors filing system is up-to-date on SharePoint.
Ensure trade creditor filing system is in order and easy to follow. Payments/recons must be filed after payment is done every month.
Archiving
Maintain cleanliness in office.
Keep record of supplier details and terms.
Keep supplier details and terms up to date.
Assist auditors (internal & external) with requisite documentation / information

Undertakings:
Criminal/Credit Check
Fraud
Qualification verification

Salary – Market related
Application Process: Please apply online or mail CV to with “ACCOUNTSCLERK” as a reference. If you don’t hear from us within 4 weeks of your application, please consider your application unsuccessful