ACCOUNTING & INVOICING CLERK - Blackheath, Cape Town

SUMMARY:
ACCOUNTING & INVOICING CLERK - Blackheath, Cape Town R15 000 - R18 000 Per Month Negotiable based

POSITION INFO:

ACCOUNTING & INVOICING CLERK – Blackheath, Cape Town

R15 000 – R18 000 Per Month Negotiable based on qualification and relevant experience gained

Highly reputable and established FMCG concern (Foods) is in search of a highly numerical, diligent, hardworking and efficient Accounting & Invoice Clerk.

You are a self-motivated, pro-active, reliable and trustworthy professional who possesses solid technical accounting knowledge.  You have the ability to work independently whilst providing support to a wider finance team.

Main Purpose of the role:

You will be responsible for handling the day-to-day financial administration tasks for 4 companies within the Group.  This will include invoicing, debtors’ collections, inventory processing, as well as maintaining accurate finance records.

The role requires strong organizational skills, excellent attention to detail, and the ability to liaise confidently with clients to ensure accounts and credit applications are always up to date.

Key duties:

• Managing invoicing and debtors’ collections across four entities.
• Ensuring all Goods Issued Vouchers from the cold store are invoiced accurately and on time.
• Maintaining inventory records in Pastel and reconciling stock movements.
• Handling credit applications and liaising with clients to ensure accounts are kept up to date.
• Maintaining excellent filing and record-keeping systems for financial documents.

Key Responsibilities:

1. Invoicing and Debtors Management

• Generate and issue accurate invoices for four entities in the group.
• Ensure all Goods Issued Vouchers (GIVs) from the cold store are properly matched and invoiced without delay.
• Maintain up-to-date records of outstanding accounts and proactively follow up with customers regarding payments.
• Prepare and manage debtors' age analysis and provide regular feedback to management.
• Handle customer queries related to invoicing and outstanding payments professionally.

2. Inventory and System Management

• Capture and process inventory movements accurately in Pastel or other relevant accounting systems.
• Ensure that stock issued from the cold store aligns with invoicing records.
• Assist with reconciliations between stock, invoices, and accounting data to ensure accuracy.

3. Credit Applications and Client Liaison

• Manage and update customer credit applications to ensure all documentation is current and compliant.
• Liaise with clients to obtain outstanding documents and maintain strong business relationships.
• Provide clients with statements, reminders, and updates regarding their accounts.

4. Filing and Record Management

• Maintain an organized and efficient filing system for invoices, credit applications, and supporting documents.
• Ensure all financial documents are easily accessible for audits and management reporting.

Qualifications, Skills and Experience required:

-          Minimum Matric/Grade 12 with a Certificate or diploma in Accounting, Bookkeeping, or Finance.

-          3-5 Years proven accounting or finance administration experience gained in debtors management, invoicing and inventory control

-          Solid and proven proficient on Pastel, MS Excel and inventory systems is essential

-          Experience gained working across multiple entities or divisions is advantageous

-          Own reliable transport and valid driver’s license

Competencies:

• Technical Skills
• Working knowledge of Pastel or similar accounting systems.
• Understanding of basic accounting principles, particularly related to invoicing, inventory, and debtors.
• Communication Skills
• Confident and professional in dealing with clients and internal teams.
• Able to manage customer relationships effectively.
• Organizational Skills
• Strong filing, record-keeping, and document management abilities.
• Ability to prioritize tasks and manage multiple entities simultaneously.
• Attention to Detail
• High level of accuracy when processing invoices, matching vouchers, and updating credit records.

To apply for the role, please forward an updated and detailed copy of your CV of Lameez Herborn: