6-Month Contract: Executive Assistant to CEO & CFO, Somerset West, Cape Town

Recruiter:

Mint Kulca

Job Ref:

CPT000072/LMR

Date posted:

Tuesday, November 3, 2026

Location:

Cape Town, South Africa

Salary:

Monthly

SUMMARY:

6-Month Contract: Executive Assistant to CEO & CFO

Location: Somerset West, Cape Town | On-site | 6-Month Fixed-Term Contract

Our client, based in Somerset West, is looking for a highly organised and experienced Executive Assistant to provide administrative and executive support to the CEO and CFO on a six-month contract.

In this role, you will help keep day-to-day operations running smoothly by managing complex diaries, coordinating meetings and travel arrangements, preparing correspondence, and ensuring important requests and follow-ups are handled efficiently.

You will need to be comfortable working with confidential information, managing competing priorities, and adapting quickly to changing schedules and demands, while ensuring both executives remain organised, informed, and focused on their priorities.

PLEASE NOTE: This position is strictly on-site in Somerset West, Cape Town, for the full six-month contract period. Remote or hybrid working arrangements are not available.

POSITION INFO:

THE MINIMUM REQUIREMENTS FOR THE ROLE ARE:

Education

Matric and a Diploma in Business Administration, Communications, or a related field.
(A Matric qualification and equivalent professional experience will also be considered)

Experience

A minimum of six years’ professional experience supporting C-suite executives, preferably a CEO and/or CFO, within a large, matrixed or corporate environment.
Proven experience managing complex calendars, meetings, executive communications, domestic and international travel, expenses, senior stakeholder relationships, and cross-functional administrative projects.

Technical Skills

Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Familiarity with virtual collaboration and scheduling tools, such as Microsoft Teams and Webex.

Other Requirements

A valid drivers licence and your own reliable transport
A clear criminal record

DUTIES WILL INCLUDE:

1. Calendar & Schedule Management

Managing and optimising complex, fast-moving daily calendars for the CEO and CFO, balancing priorities, meetings, travel and personal commitments.
Managing and scheduling overlapping requests and meetings across international time zones.
Coordinating internal and external meetings, including Board and management meetings and VIP delegate visits, ensuring all participants receive the necessary agendas and materials in advance.
Anticipating scheduling conflicts and proactively resolving them with minimal disruption.

2. Correspondence & Communications

Acting as the first line of contact and gatekeeper for the CEO and CFO, screening telephone calls, routing enquiries and handling correspondence with tact and professionalism.
Drafting and formatting confidential emails, memos, letters and presentations on behalf of the CEO and CFO.
Synthesising incoming briefs and communications to flag critical items for the immediate attention of the CEO and CFO.

3. Travel & Logistics Coordination

Arranging complex, comprehensive domestic and international travel itineraries, including flights, ground transportation, accommodation and visa processing.
Preparing detailed travel portfolios containing itineraries, meeting briefs and contact numbers.
Managing expense claims, reconciliations and invoicing for the CEO and CFO in a timely manner.

4. Board & Stakeholder Meetings Support

Assisting in preparing schedules, venues, catering and PPE (Personal Protective Equipment) for Board members and other stakeholders attending plant visits.
Following up on action items and deliverables arising from meetings with the Board and other stakeholders.

5. Project Management & Special Projects

Coordinating cross-functional administrative projects or strategic initiatives as delegated by the CEO and CFO.
Liaising with personal assistants, departmental heads and senior leadership team members to ensure seamless communication.
Carrying out other ad hoc tasks as and when required.

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6-Month Contract: Executive Assistant to CEO & CFO, Somerset West, Cape Town

6-Month Contract: Executive Assistant to CEO & CFO

THE MINIMUM REQUIREMENTS FOR THE ROLE ARE:

Other Requirements

DUTIES WILL INCLUDE:

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