Vehicle Costing / Motor Plan & Warranty Clerk

SUMMARY:
Ensure accurate costing of workshop repair orders and submitting claims according to dealerships’ processes and procedures.

POSITION INFO:

Main Responsibilities

• All general costing
• Cost repair orders and process supplier invoices
• Responsible for Motor plan and warranty claims
• Attend weekly service meetings.

Minimum Requirements

Senior Certificate (Grade 12) with Mathematics
Previous motor vehicle dealership / retailer costing experience beneficial.

Computer literacy on MS Office

Behavioural Competencies

• Ability to accurately input and analyse data related to vehicle costs, ensuring precision         and correctness in calculations and documentation.
• Capacity to interpret complex information, identify trends and draw insights from      financial reports and cost data to support decision making.
• Efficiently manage tasks and prioritize workload to meet deadlines in a fast-paced      dealership environment.
• Clearly convey financial information, cost analysis and recommendations to colleagues,      managers, and external stakeholders both verbally and in writing.
• Collaborate effectively with colleagues in accounting, finance, and other departments to           ensure accurate cost recording and reporting.
• Demonstrate the ability to identify and address discrepancies in cost data, finding      solutions to challenges that arise in the costing process.
• Flexibility to adjust to changing priorities, procedures, and software systems in response         to evolving dealership needs and industry standards.
• Maintain high ethical standards when handling sensitive financial information and adhere             to confidentiality protocols.
• Provide support and assistance to internal stakeholders such as sales and service      departments, addressing inquiries and resolving issues related to cost analysis and      reporting.
• Strong mathematical skills to accurately calculate costs, margins, markups, and other   financial metrics related to vehicle transactions.
• Comfortable using accounting software, spreadsheets, and database systems to input, organise and analyze costing data efficiently.
• Take ownership of tasks, seek opportunities for process improvement and proactively      identify areas where cost-saving measures can be implemented.
• Maintain composure and effectiveness with faced with tight deadlines, high workload, or   challenging situations.
• Stay updated on industry trends, regulatory changes and best practices related to      automotive costing and financial management.
• Ensure adherence to legal and regulatory requirements governing financial transactions,   tax implications and reporting standards in the automotive industry.
• Analysing
• Delivering results & meeting customer expectations
• Relating and networking
• Following instructions & procedures
• Planning & Organising
• Working with people
• Achieving personal work goals & objectives
• Adapting & responding to change
• Deciding & initiating action

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