Training Administrator

SUMMARY:
OEM – Automotive Training Administrator - Gauteng, Northern Suburbs
 
#DriveYourCareerForward by supporting the growth of future automotive professionals

Our client, a leading vehicle manufacturer, is looking for a highly organised Training Administrator to join their aftersales team. This is an exciting opportunity for someone who thrives on structure, coordination, and making sure everything runs like a well-oiled machine.

In this role, you'll be responsible for managing the logistics and administration of all technical training activities. From scheduling sessions and booking travel to preparing training materials and compiling attendance reports — you'll ensure every detail is handled efficiently, so trainers can focus on delivering impactful, hands-on learning.

If you have a passion for precision, strong communication skills, and enjoy working behind the scenes to support training excellence, this role could be the perfect fit.

Remuneration
Market Related depending on experience – Benefits including Provident Fund & Medical Aid

POSITION INFO:
Duties include:
Training Coordination & Scheduling

• Schedule dealer training sessions using the Training Management System (TMS)
• Share course content outlines with dealers when applicable
• Send monthly email communication and weekly phone reminders to inform dealers of upcoming training dates
• Confirm training logistics with delegates and dealers 48 hours before each course
• Capture training data in TMS for invoice processing and task tracking

• Coordinate accommodation, flights (via travel agents), and airport transfers for delegates
• Arrange flight and accommodation bookings for trainers when required
• Liaise with B&Bs, transfer services, and other vendors to ensure smooth delegate travel and arrival
• Ensure training vehicles are booked for cleaning and maintained in a presentable condition

• Print, bind, and prepare all course materials and handouts
• Set up the training venue, including cleanliness, layout, cutlery, and refreshments
• Arrange daily catering (lunch) and beverages for all attendees
• Ensure the training centre is ready, welcoming, and fully equipped for each session

• Compile and submit attendance registers to the Technical Training team
• Provide monthly and quarterly reports on training statistics
• Offer on-site support to trainers with setup and materials as needed
• Handle any additional administrative tasks assigned by management or training personnel
• Maintain full accountability for assigned projects, ensuring deadlines are met and outcomes delivered

• Communicate effectively with internal departments, trainers, dealers, and service providers
• Monitor and report weekly to management on progress of all training-related tasks
• Link training activities to task management systems to support planning and delivery objectives
• Take initiative in managing tasks that go beyond the basic job function

• Relevant admin qualification (advantageous)
• 3–5 years’ admin experience; exposure to motor industry/training admin is a plus
• Strong organisational, planning, and admin skills
• High computer literacy with solid understanding of business systems
• Able to work independently, take initiative, and manage multiple tasks
• Detail-oriented, accurate, and methodical
• Effective communicator and team player
• Analytical thinker with a practical, hands-on approach
• Professional, ethical, adaptable, and resilient
• Willing to work overtime and travel when required
• Flexible to assist with ad-hoc duties