Traffic Manager

SUMMARY:
Office Traffic Manager

POSITION INFO:

You will fulfill the role of personal assistant to The CEO  and be the Traffic Manager of The Company reporting to The CEO.

The CEO is a highly successful celebrity with a huge following, internationally awarded, an expert, author, entrepreneur and is a spouse and a parent.

Your role will help both The CEO and The company.

In a more focussed sense, you will be required to:

1. Show initiative as The CEO’s personal assistant:

1.1.   Setting up of meetings and coordination of diaries:

•        The CEO
•        The Team
•        Children’s diaries, and commitments both for school and out-of-school.

1.2.   Liaising with the children’s au pair and where necessary the school and teachers to ensure the diary is updated in accordance with their commitments.

1.3.   Making travel arrangements:

•        The CEO and family when necessary.
•        The Team when necessary.
•        The family.

1.4.   Travelling with THE CEO and The Team locally / internationally when required.

1.5.   Need a drivers licence and have own transport.

1.6.   Generally supporting The CEO in every way that can help utilise the time efficiently.

1. Efficiently and effectively do the traffic management for The Company:

2.1.   Financials working with the accountancy team:

•        Helping to ensure that invoices and statements are prepared and dispatched on time.
•        Helping to resolve account queries as necessary.
•        Chasing up of outstanding invoices and closing them.
•        Helping to control costs.

Purchases for the office whenever necessary.

2.2.   Technology

•        Creating, editing and posting of paid media content.      
•        Ensure backups are done regularly.
•        Ensuring that all aspects of information management are up to date.
•        Keeping the database up to date.  
•        Administering all aspects of connectivity.
•        Building digital capacity and look for opportunities to apply technology effectively and efficiently:

­               The Company  email set up and working off webmail.

­               Assist in Social Media Management, content creation, editing and copywriting.

•   Will require liaising with the social media manager.
•   Managing the tech team and social media live streaming.

2.3.   General Admin

•        Acting as a first pint of contact, dealings and correspondence and phone calls.
•        Client liaison, responding to correspondence and documentation as required.
•        Implementing and maintaining systems and procedures, including filling systems and managing databases.      
•        Dispatching quotations and booking forms to clients.
•        Preparing all aspects of presentation both Word and PowerPoint.
•        Itineraries and briefing documents.
•        Booking and arranging travel, transport and accommodation
•        Miscellaneous tasks to assist the CEO and the team.
•  

2.4.   Managing Relationships

•        Building relationships between clients and suppliers.
•        Co-ordinating and management of media enquiries, answering media interview questions.
•        Liaising with consultants.

2.5.   Studio Management

•        Managing the event coordination for campaigns, client events and the likes.
•        Ordering or shopping and managing studio set design when live classes are booked and streamed.

2.6.   Keeping up-to-date

•        Researching industry trends and other work related research.  

And generally stepping up to help wherever you can.

Closing date: 30 July 2021 @ 16:00

NB! This job is now closed. You can apply for other jobs by uploading your CV.