Tenders Assistant -Pretoria East

SUMMARY:
Purpose of the Tenders Assistant is to provide support to the Communications Manager in ensuring that tender applications are submitted on time and on a high professional quality standard and that other communications assistance is provided.

POSITION INFO:

REPORTING:
1st Line: Communications Manager
2nd Line: Engagement Partners

SKILLS:
- Responsible, reliable and good inter-personal skills.
- Analytical with strong problem solving, numerical and verbal reasoning skills.
- Proven commitment to comply with regulations, policies and processes.

KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
Tender, Quotes, Proposals Assistance
Assist manager with:
- Get Specification documents from client
- Pay fees
- Organise Briefing attendance & Attend
- Fill in Documents
- Prepare Attachments
- Set up CVs, gather Certificates etc.
- Get signatures and initials
- Print, scan, copy, bind etc. of documents
- Save documents in file, file paperwork etc.
- Organise delivery (Driver/Courier)
- Follow up after approx. a month
- Keep Excel sheet updated
Supplier registrations
Assist manager with:
- Get Supplier Registration Docs/ Register on databases electronically
- Fill in Supplier Documents
- Prepare attachments (Find, certify)
- Set up CVs, gather Certificates etc.
- Print, scan, copy, bind etc. of documents
- Save documents in file, file paperwork etc.
- Organise delivery (Driver/Courier)

CSD
Assist manager with:
- Check all entities regularly for compliance
- Update if errors
General Admin
Assist manager with:
- Gathering employee/company info for Kreston local and international
- Updating contracts, promo documents etc.
- Newsletters - Keep schedule, gather articles.
Adapt IT Admin
Assist manager with:
- Save documentation on network and confirm that client has been invoiced
- Keep list of all current projects

Marketing
Assist manager with:
- Get quotations
- Place orders

MINIMUM REQUIREMENTS:
- Matric qualification
- Ability to deliver work that requires flawless accuracy and correctness

EXPERIENCE:
- At least 3 years’ experience in administration.

HOURS AND PRODUCTIVITY:
- 100% non-billable

NB! This job is now closed. You can apply for other jobs by uploading your CV.