Temp Secretary- Maternity leave

 

Recruiter:

Jordan HR

Job Ref:

CT002039/OK

Date posted:

Friday, July 1, 2022

Location:

Capetown, South Africa

Salary:

50 Hourly


SUMMARY:
Temp Secretary needed for client in Stikland CapeTown, from 18 July to end of December 2022,  
Essential: Grade 12 
Desirable: Secretarial Diploma / Recognition of prior learning in related field 

JOB DESCRIPTION:

Essential: 
  • MS Word (advanced) 
  • MS Excel 
  • Proficient in both spoken and written English and at least one other of the official South African languages  
  • Solid administration and compilation skills Desirable
  • Duties include:
    • Management of day-to-day activities for the National Operations Manager & Divisional Managers
    • writing minutes for various meetings at a divisional level from Monday-Thursday
    •  
    • Arrange meetings and take minutes
    • Arrange and make travel and car hire arrangements for regionals and line managers (flights, accommodation, etc). which includes getting the necessary Travel Orders signed off/approved.
    • Getting accommodation invoices and claims approved and processed for payment
    • Ordering of new vehicles 
    • Keeping track of company pool cars
    • Ordering office supplies, IT equipment and stationery
    • Arranging building maintenance when required
    • Update & keep track of week-end duty roster and birthday list
    • Answer calls - Assist with customer queries/complaints and take messages for the department
    • Filing of documents 
    • Collation of documents (Viabilities & Resolutions) for submission to other Directors 
    • Update and maintain staff and stores contact details on the global contact list
    • Coordinate office activities & special events 
    • Scheduling appointments and boardroom bookings

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.


 

 

 

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