Temp Local Creditors Clerk

SUMMARY:

Our client based in Pinetown, Durban has a Temp Creditors Clerk role available.

POSITION INFO:

Processing of Local Supplier Invoices - daily:

• Stamp date when received
• Ensure the required approvals has been sought before processing

Collate the pack ensure with all the necessary documents:

• Invoice, Signed Delivery Note, Purchase Requisition, Purchase order, GRV,Capture Invoices in Sage once the pack is complete
• Stamp date when processed
• Daily manual matching of processed invoices to the GRNI

Discrepancies Follow Up - daily:

• Price & quantity queries
• All outstanding Credits from suppliers
• Outstanding PODs
• To be resolved timeously to process within the month

Creditors Reconciliations and Payments:

• Inspect the creditors statements and identify any missing documents i.e., invoices, credit notes
• Reconcile GL amount, the supplier age analysis and the supplier statement and the full payment listing
• Recon to be submitted to the accountants at least 14 days before payment date
• A list of payments to be submitted to management for payment
• Create payment docs on sage and the load payments
• Stamp date when paid
• Prepare COD Payments daily: Obtain bank details from suppliers
• Load beneficiaries on STD Bank to make payment
• Obtain authorized purchase requisition and signed invoice before payment
• A list of payments to be submitted to management for authorization

Prepare SARS and 3rd party payments:

• Present sign off payment pack to the accountants by the 4th of every month
• Present the payment pack to the releasers by the 5th latest
• Filing/Sorting: Daily filing of all invoices and creditors recons
• Credit Applications: Filling out of Credit applications received from various cost centers
• Complete set of documents to be submitted to the accountants for supplier creation on SAGE
• Preparation of Month end Accrual Journals: Gather all supporting documents for the Accrual (Calculations, Invoices, Interim statements, PO listing)
• Analyze last month''s Accruals and Reversals
• This is performed Saturday following Friday month end

Daily Cash outflows:

• Daily Estimated Cash payments sent to the accountants for cashflow purposes
• Daily cash payments send to management for authorization and information purposes

Balance Sheet Recons:

• Perform allocated balance sheet recons within specified time i.e.
• -GRNI, Sundry Creditors etc.

Stock Counts:

• Perform the duty of auditor at quarterly stock counts

Ad hoc Duties:

• As and when assigned. The tasks will be reasonable and will fall within skills and capabilities

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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