Temp Executive PA

Roles and responsibilities:

• Manage the flow of information through the CEO’s office
• Promote a positive PR image for the “office of the CEO”
• Managing the CEO’s time
• Attend and take minutes at executive team meetings
• Maintain a schedule of recurring meetings
• Preparing for meetings
• Keep a record of all requests directed from the CEO to the executive team
• Maintain daily catch-ups between you and the CEO
• Handle ad-hoc customer complaints which are escalated to the CEO
• Maintain professional telephone etiquette
• Manage local and international travel arrangements
• Various administrative tasks
• Tech savvy
• Build an effective network and nurture relationships:

Requirements:

• Grade 12
• Previous work experience as an Executive Assistant (or similar role) is essential
• A relevant qualification, degree or diploma
• Proficiency in MS Word, EXCEL, and PowerPoint
• Preference will be given to candidates with previous retail sector work experience
• Demonstrate a high level of Emotional Intelligence (EQ)

Qualities:

• Highly organised, strategic planner, methodical, able to manage multiple tasks simultaneously, process oriented and strong administrative skills.
• Good interpersonal and communication skills, both verbal and written.
• Maintain a high degree of confidentiality and professionalism at all times.
• Self-motivated, resourceful and ability to work on own initiative when required.
• Pro-active, open to feedback, willingness to learn, grow, innovate and seek ways to continuouslyNimprove and add value beyond what is expected in your role.
• Relationship building, ability to interact on an executive level, internally as well as with key clients and stakeholders.
• Approachable and helpful
• Critical thinker and problem-solving approach, ability to plan and create structure.
• Flexible, resilient and adaptable. The retail pace is fast!
• Assertive and ability to use own initiative.