Team Administrator (4 Years Fixed Term Contract)

SUMMARY:
The company seeks to appoint Team Administrator to provide administrative support to Programme Implementation Office

POSITION INFO:

JOB DESCRIPTION

• Maintain and manage the diary of Heads and Specialists, scheduling of appointments, arranging meetings, collecting visitors from reception and organizing refreshments.
• Attend to general queries made to the Heads and answer and screens incoming calls.
• Responsible for document flow in and out of the Programme Implementation Office.
• Develop and maintain advanced record keeping (manual/ electronic) and filling systems for the Programme Implementation Office.
• Performs high level administrative and secretarial duties including typing, editing of reports and preparing presentations.
• Compilation of confidential correspondence and general documentation.
• Undertakes all administrative duties (i.e. filing, photocopying and minute taking).
• Responsible for arranging of local and international travelling arrangements and the processing of claims.
• Responsible for leave administration on behalf of Heads (if applicable).
• Undertake procurement administration for the Programme Implementation Office.
• Assist in the coordination/preparation and alignment of performance scorecard/s, track and monitor implementation thereof.

JOB REQUIREMENTS

Minimum Requirements

• An administration/ secretarial diploma or an equivalent qualification is a requirement;
• A minimum of 5 years administration and/or secretarial working experience. 
• Demonstrated project administration experience.
• Demonstrated experience in working in a multi-disciplinary team.
• Experience of coordinating project health checks and preparing project folder of audits.
• High proficiency with Windows applications.
• Proficient with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).
• A minimum typing speed of 55 wpm to 60 wpm are required.
• Considerable knowledge of standard administration practices and procedures is a necessity for this position; 10. Excellent knowledge of protocol and etiquette;
• An understanding of organizational processes and group dynamics

Desirable Requirements 

• Project Management Qualification

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