Supply Chain Manager (12 months fixed term contract)

SUMMARY:
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POSITION INFO:

Minimum Requirements:

• Relevant degree in SCM or equivalent.
• Minimum 5 years’ public sector procurement experience.
• Public Finance and Management Act (PFMA), Treasury Regulations and guidelines.
• Knowledge of supply chain management framework Preferential Procurement Policy Framework Act and its associated regulations.
• Knowledge of Public Sector Supply Chain Management models and processes.
• Service level agreements
• Financial management
• Corporate Governance
• Advanced MS Office (Word, Excel, PowerPoint)
• Ability to work in a pressurized environment to meet deadlines.

Key Performance Areas:

• Developing and maintaining documentation in support of key supplier and development initiatives.
• Participate in and provide advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders.
• Receive tenders/proposals either through email or hard copy submitted tenders, implement the required tender receipt management process.
• Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy.
• Maintain the contract register for tenders through updating register with all contract changes monthly.
• Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee
• Provide advice in the development of Calls for Proposal to ensure that SCM policies and Regulations are complied with.
• Develop and / or participate in the development of the supply chain strategy for the organization.
• Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy.
• Maintain the contract register for tenders through updating register with all contract changes monthly.
• Develop annual procurement plan with prioritization and resourcing.
• Review submitted tenders/proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.
• Vendor system management
• Monitor scheduling and convening of Bid Evaluation Committee and Identifying key participants and distributing relevant materials.
• Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion.
• Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting
• Bid Adjudication Management
• Apply the BEE and Pricing formula (PPPFA) to the tenderers that meet the Bid Evaluation assessment criteria and identify the highest rated tenders.
• Monitor and review preparation of tender packs for the Bid Adjudication Committee
• Oversee organization wide management of the strategic sourcing, procurement, contracting, and evaluation of services.
• Manage and / or execute procurement related functions (e.g., develop and implement contract management and procurement frameworks, sourcing strategies, manage contracts, etc.)

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