Supply Chain Clerk : Contract Management

SUMMARY:
Requirements

• Grade 12 (Matric Certificate) or National Diploma in Supply Chain Management or equivalent. Public Management/ Public Administration or equivalent/ Logistics/Purchasing Management or Equivalent.
• A minimum of one (01) years’ experience in Supply Chain Management: Contract Management environment.
• Good understanding of the Supply Chain Management Public Finance Management Act.
• Knowledge of Treasury regulations.
• Preferential Procurement Policy Framework Act (PPPFA).
• Board-Based Economic Empowerment Act.

POSITION INFO:
Responsibilities

Administer contracts in the department

• Receive Bid/tender documents from the Division: Demand and Acquisition.
• Notify the successful service provider by sending the approved appointment letter.
• Prepare contract forms and issue them to successful bidders.
• Prepare a service level agreement in conjunction with the client.
• Submit the SLA to the service provider for input and verification.
• Engage legal services to ensure a qualify SLA is submitted and signed off by both the client and the successful service provider.
• Attend to audit queries with regard to contract issues.
• Drafting internal memorandums, correspondence letters and facilitating the process of signing contracts.
• Maintain and update the contract management register and send expiry notifications of contracts.
• Update the spent contracts, maintain and update the lease register.
• Send contract performance report template to End Users quarterly and ensure compliance by end users.
• Safekeeping of Contracts and all records pertaining to the contract Administration process.
• Develop and maintain a proper filing system, physical and electronic
• Record and report all deviations in terms of service delivery against the contract and SLA
• Verify delivery against contract deliverables.

• Submit contract statistics to management on a weekly basis.
• Compile consolidated lease reports for the Department.
• Compile and update the SLA status register