Supply Chain Clerk - Contract Management (12 Months Contract)

SUMMARY:
Supply Chain Clerk - Contract Management (12 Months Contract)

POSITION INFO:
JOB DESCRIPTION 

Administer contracts in the department

• Receive Bid/ tender documents from the Division: Demand and Acquisition Notify the successful service provider by sending the approved appointment letter
• Prepare contract forms and issue them to successful bidders Prepare a service level agreement in conjunction with the client
• Submit the SLA to the service provider for input and verification
• Engage legal services to ensure a quality SLA is submitted and signed off by both the client and the successful service provider Attend to audit queries with regard to contract issues
• Drafting internal memorandums, correspondence letters, and facilitating the process of signing contracts
• Maintain and update the contract management registers and send expiry notifications of contracts
• Update the spent of contracts, maintain and update the Lease register
• Send contract performance report template to End Users quarterly and ensure compliance by end users
• Safekeeping of Contracts and all records pertaining to the contract Administration process
• Develop and maintain a proper filing system, physical and electronic
• Record and report all deviations in terms of service delivery against the Contract and SLA
• Verify delivery against contract deliverables

• Submit contract statistics to management on a weekly basis Compile consolidated lease reports for the Department
• Compile and u date the SLA status register