Supply Chain Admin Assistant

SUMMARY:
Southern Oil Pty Ltd, an established company and market leader in the manufacturing of Canola oil and related products in the retail, food services, and bulk sectors, has the following exciting career opportunity in Swellendam.

POSITION INFO:

Short Summary:

This position is responsible for general administrative functions in the Supply Chain Department.

Responsibilities:

• Procurement Administration:
  • Create purchase orders for all commodities as per request/ instruction from Trader, Demand Planner, and Procurement Manager.
  • Communicate approved purchase orders with suppliers and confirm relevant delivery dates.
  • Receive, communicate and process documentation for deliveries to ensure accurate and timeous receiving of goods.
  • Execute contract packing instructions from Demand Planner to ensure timeous replenishment of final goods stock.
  • Process goods received notes for all commodity deliveries.
  • Receive, investigate and solve all price and delivery-related queries by the supplier and liaise with finance to solve all queries.
  • Assist in tender administration on database and pricelists.
• Supplier and Price Administration:
  • Ensure all supplier information is up to date on the procurement system and reviewed regularly.
  • Request quality documentation for all new suppliers and keep records updated for existing suppliers.
  • Ensure all supplier B-BBEE information are updated regularly for all supplier to reflect latest B-BBEE status.
• Logistics Administration:
  • Generate purchase orders for all services rendered by suppliers.
  • Driver Administration:
    • Calculation of driver bonuses.
    • Determine routes and fuel requirements to place orders with relevant suppliers.
    • Calculation and administration of night-out payments to Drivers.
    • All administration regarding Driver’s requirements (PPE, leave, and ad hoc issues).
  • Receive and administrate daily delivery documentation and distribute it to relevant parties.
  • Raise and maintain a database for all job cards for fleet maintenance to ensure job cards are completed and closed for repairs.
  • Update daily fleet utilization report.
• Other Procurement Functions:
  • Administrative support for Supply Chain Department.
  • Ad hoc reporting on cost and expenditure as required.
  • Maintain supplier and internal non-conformance records with relevant feedback.
• Base Cost/ Hedging File Requirements:
  • Daily update of base cost/ hedging files for market pricing.
• Monthly Reporting:
  • Assist with compiling monthly Supply Chain reporting, as input to the SOILL management meeting.

Key Competencies:

Education and Experience

• Grade 12
• Relevant qualifications in Supply Chain Management and Purchasing would be an advantage
• At least 5 years’ experience within Procurement/ Supply Chain environment
• Computer Literate (MS Office, MS Outlook, and Internet)

Interpersonal Skills

• Excellent negotiation skills
• Decision-making skills
• Be able to network
• Accept responsibility and accountability
• Customer Service orientated
• Excellent interpersonal skills
• Thrive under pressure
• Sound organizational skills
• Analytical thinker
• Problem solver
• Attention to detail

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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