Stores Tools and Consumables Manager (Parts)

SUMMARY:
Workshop/Tools/Parts Manager(Mentorship Position) - Kempton Park

An engineering and technical company is looking for a senior, experienced candidate who has 5 to 10 years left before retirement that can mentor/coach an up an coming manager that is already part of the staff compliment of the department.
The position involves the overall management of the Spares, Tools and Consumables Department (STC) in relation to the group’s ISO:9001:2015 workflows.
The department consist of a staff compliment of +\- 10 employees that reports directly to this position. The annual turnover of the department makes up roughly one third of the group’s annual turnover and is treated as a separate division within the group of companies.

POSITION INFO:
Qualification

• Matric
• Relevant Degree/Diploma/Training Courses

• Understanding of import and exports processes and working with multiple currencies.
• Working knowledge of Syspro.
• Advanced excel skills. (should be able to work with ODBC queries and Pivot tables)
• 10+ years’ experience in managing people.
• Strong analytical skills.
• Attention to detail.
• Candidate should be mature enough to not be a walk over and should be able to enforce discipline within the department.

• The primary function of the position is to produce increased annual profits in line with budgets through the effective control of:
• Stock holding; and
• Expenses
• This must be done in conjunction with the following functions and controls:
• Ensure that all staff are productively employed, according to their job descriptions, amended as circumstances change.
• Provide such training and assistance as may be necessary to ensure staff understand and are capable of performing their jobs.
• Ensure that all staff are up-to-date daily, adjusting workloads and responsibilities as necessary (peak periods, training, leave, etc.)
• Ensure neatness and tidiness of the workplace.
• Ensure that all filing is kept up-to-date, and that all staff adhere to the department’s filing system.
• Ensure that all staff have sufficient knowledge and training to assist their colleagues when necessary.
• Ensure staff punctuality.
• Ensure security and tidiness of stock in warehouse facilities.
• Ensure correct procedures are followed for receipting, invoicing, transfers, etc, and maintain correct stock levels as per Syspro.
• Ensure that minimum and maximum stock quantities as per Syspro are reviewed regularly to accommodate for increases in sales volumes and the requirement of new stock items.
• Ensure all selling price calculations achieve the desired (budgeted) profitability.
• Ensure all selling and purchase decisions take into account the volatility of the exchange rate, adhering at all times to the company’s forward cover policy.
• Countersign all quotations, and ensure desired profitability is achieved on invoicing.
• All credit notes to be authorised by you before submission the Group Financial Director / Group Financial Manager for final authorisation.
• Maintain and review daily sales and profit records, comparing to budgets and taking corrective action if necessary.
• Ensure that month end reporting is completed timeously and accurately and that any variance compared to budget as well as any increase/decreases in stock is explainable.
• Control stock levels and ensure maximum stock turn. Analyse regularly those items where the current stock holding exceeds 6 months’ turnover, establish and monitor appropriate action.
• Control, investigate and take action on obsolete stock items.
• Monitor order confirmations from suppliers, ensuring timing and cost are in accordance with our orders.
• Assist with the compilation of annual budgets by preparing monthly sales and profit analyses and recording unusual events or circumstances that may be relevant for future.
• Discuss the performance of each staff member every six months, considering future growth, training requirements, etc.
• Liaise with members of various departments regularly, including branch personnel and all Group Companies.
• Schedule time with branch manager on their visits to head office to discuss turnover, stock levels the effectiveness of procedures, etc. Maintain written record of discussion and agreed actions to monitor compliance.
• Liaise with branch managers to ensure optimum stockholdings in line with their budgets and achieved turnover.
• Review reorder of stock on a weekly basis, taking into consideration sales projections and supplier lead times.
• Ensure the changing of selling prices only as and when required (supplier increases, freight increases, exchange rates, etc) and that all relevant parties are informed immediately about such changes.
• Check the various costing factors monthly and ensure their application by other members of staff.
• Prepare separate analyses for “spares” and “consumables” considering their growth as well as their contribution to the department’s turnover, profitability and obsolescence costs, etc, taking corrective action were necessary.
• Monitor service levels to customers from time to time,  Liaise regularly with them and provide feedback to them on issues and concerns.
• Monitor the preparation of warehouses for stock take as and when required. Ensure that stock take procedures are adhered to, with particular attention paid to inter-warehouse transfers, stock returned overseas, demo stock and consignment stock.
• Liaise with sales staff as to the pricing of new or “once-off” items, evaluate and report back after sales.
• Implement and maintain an effective follow-up system, suitable to your specific requirements and your obligations to customers and suppliers. Ensure that all staff know the system and that they all make use of the same system.
• Ensure the effective follow up on outstanding credit notes due from suppliers to ensure that claims are settled correctly and timeously.
• Liaise with representatives of overseas’ principals on their visits to South Africa. Discuss developments, problems, etc.
• Monitor the payment of all COD invoices and ensure that no stock leaves the warehouse without payment being received first.
• Monitor and control departmental expenses.
• Ensure that your department is making effective use of all IT systems available.
• We place a high emphasis on neatness, tidiness, clear communication and a methodical and consistent approach to your work.

NB! This job is now closed. You can apply for other jobs by uploading your CV.