Stores Assistant

Job Overview:

Key Responsibilities:

• Receiving & Inspection of Materials
• Receive stock, trailer components, and consumables.
• Verify deliveries against purchase orders, invoices, and delivery notes.
• Inspect items for damage, quality issues, or discrepancies and report to the stores administrator.
• Stock Control & Inventory Management
• Accurately record all stock movements (receipts, issues, returns, and transfers).
• Assist with cycle counts, monthly stock takes, and audits.
• Ensure correct storage, labelling, and identification of parts and materials.
• Issuing Materials to Production
• Pick and issue materials and components to production based on requisitions and job cards.
• Ensure correct quantities and parts are issued to prevent production delays.
• Invoices, Requisitions & Management Support
• Handle and respond to all stores-related queries regarding invoices, requisitions, and stock documentation.
• Ensure accurate processing, filing, and tracking of invoices and material requisitions.
• Assist management with stores reports, stock summaries, and operational information as requested.
• Dispatch & Finished Goods Handling
• Assist with packing and preparation of finished trailers or components for dispatch.
• Load goods safely and securely for transportation.
• Complete dispatch documentation accurately and timeously.
• Stores Operations & Housekeeping
• Maintain a clean, organized, and safe stores environment.
• Follow company policies and procedures.
• Operate stores equipment safely (e.g. forklifts where licensed).
• Health, Safety & Compliance
• Adhere to OHSA regulations and company health and safety policies.
• Report hazards, incidents, and near-misses immediately.
• Collaboration & Support
• Work closely with Production, Procurement, Finance, and Management.
• Perform additional stores and administrative duties as required.

Required Skills, Qualifications & Experience:

• Educational Requirements
• Minimum Grade 12 preferred.
• Certificate in Warehousing, Logistics, or Supply Chain Management is advantageous.
• Experience
• 1-3 years’ stores experience, preferably in a trailer manufacturing or engineering environment.
• Experience dealing with invoices, requisitions, and basic reporting is advantageous.
• Skills
• Basic computer literacy MS Office. Experience of ware systems will be advantageous.
• Ability to understand invoices, requisitions, job cards, and stock codes.
• Strong attention to detail and good numeracy skills.
• Good communication, problem-solving, and organizational skills.
• Additional Requirements
• Forklift license advantageous.
• Willingness to work overtime when required.
• Ability to work under pressure and meet deadlines.
• Strong commitment to safety, accuracy, and quality.