Site Clerk

SUMMARY:
Site Clerk

POSITION INFO:

Our client, a construction company is currently looking for a Site Clerk to join their team.

DUTIES AND RESPONSIBILITIES ;

*  Update daily machine-hours, production, diesel, cash expenses.
*  Expense stock issued daily.
*  Hire of Machinery.
*  Costs from Head Office.
*  Daily Report to Directors.
*  Weekly Daily Stats to Head Office .
*  Month End Reports to Head Office (Stock issues, Daily Stats, plant return, Machine Hours, Diesel summary, Mechanic Timesheets, Petty Cash, cheque, and credit card summaries).
*  Wages and Salary staff info to Head Office
*  Mechanic Timesheets.
*  Update service schedule.
*  Submit wear check feedback to Head Office
*  Courier wear check samples.
*  Reconcile Petty Cash for the site and other parties.
*  Complete Cheque summary.
*  Complete Credit Card summary and send monthly.
*  Ensure stock received reconciled to shipment.
*  Issue and expense stock.
*  Reconcile all related stock spreadsheets – plant issue, oil issue, filter issue sheets.
*  Update materials received a sheet.
*  Send stock sheet and stock issues.
*  Place requisitions.
*  Follow up on outstanding orders.
*  Get quotes from local suppliers.
*  Submit delivery notes and invoices.
*  Cash Purchases for the site, staff accommodation, and medicals.
*  Capture wage timesheets accurately.
*  Update employee records and submit them to Head Office
*  Extend employee contracts.
*  Update new employee details.
*  Ad hoc requests ie letters to the bank.
*  Supply and scan loan and leave forms.
*  Capture and report training is done on-site monthly.
*  Book and coordinate medicals for staff.
*  Book accommodation for visitors.
*  Request access for visitors to the site.
*  Request entry memo for deliveries and exit memo for items that need to exit the site.
*  Ensure all safety requirements and files are up to date.
*  Incident/Accident investigation and reporting.

KEY SKILLS

*  Team player.
*  Communication skills.

QUALIFICATIONS

*  Completed Matric.<br>
*  Administration qualification will be beneficial.
*  At least 2 years of administration experience.
*  Customer service experience.
*  Computer literate on MS Office (Word & Excel essential).
*  Must have valid driver''s license and own vehicle.
*  Must have excellent Excel skills and experience.

NB! This job is now closed. You can apply for other jobs by uploading your CV.