Shipping Co-ordinator

 

Recruiter:

SA Metal

Job Ref:

2037552117

Date posted:

Saturday, September 10, 2022

Location:

Cape Town, South Africa


SUMMARY:
-

JOB DESCRIPTION:

SA Metal currently has a vacancy for an attentive to detail, dedicated and organized individual to join their team.

This position requires a dynamic, flexible personality, who is able to work in a fast paced environment and meet deadlines.


Duties & responsibilities will include, but are not limited to the following:

  • Creating shipping instruction
  • Communicating with our partners about their shipment status
  • Checking freight documentation (Bills of Lading, Certificate of Origins, etc.)
  • Processing administrative tasks, so all our departments are up-to-date of your latest shipments
  • Assisting with getting shipping files in order to be shipped
  • Booking of haulers for the containers
  • Book containers with the nominated shipping lines
  • Interacting with shipping lines regarding any booking queries
  • Track shipment progress from start to end
  • Identify potential issues and inform relevant parties promptly
  • Coordinate and resolve shipment queries with the Commercial department
  • Liaise with clearing agents and generate relevant documentation
  • Check all clearing agent’s invoices
  • Ensuring all required and necessary paperwork are timelessly received and processed onto the system
  • Ensuring all shipping relevant supporting documents are in order
  • Liaising with shipping companies in terms of when product will be expected in the various countries
  • Scanning orders into computer and tracking shipments across multiple channels
  • Forecasting to forwarders, secure shipping opportunities
  • Research & communicate shipping opportunities with forwarders & customers
  • Booking & shipping instructions to forwarders
  • Assist finance with invoice verification if and when required
  • Assisting finance and documentation department with transactional details where required
  • Investigating and planning the most appropriate route for a shipment/s
  • Obtaining, checking and preparing documentation to meet customs and insurance requirements
  • Utilising e-commerce, internet technology and satellite systems to enable real-time tracking of goods
  • Executing the shipment from order indent to vessel departure including tracking updates
  • Negotiating contracts of transportation and handling costs and maintaining the rates on a regular basis
  • Capture, track and reconciles payment information
  • Prepare and maintain excel spreadsheets
  • Follow up with relevant role players
  • Scanning & Filing
  • Maintaining communication through all phases of the shipping process

Experience:

  • Matric
  • Relevant tertiary qualification
  • At least 3-5 years’ experience in a similar position
  • Computer literate (MS Office)

 

Qualifying Attributes

  • Excellent planning, organizational, analytical and decision-making skills
  • Ability to work under pressure
  • Ability to multi-task and manage demanding workload in a pressurized environment
  • Excellent problem solving skills coupled with the ability to think on your feet
  • Ability to work independently as well as in a team
  • Attention to detail and accuracy
  • Hard-working and self-motivated
  • Time management and organizational skills
  • Highly motivated and committed
  • Excellent standards in execution
  • Innovative, analytical and detail orientated
  • Able to manage time and resources
  • Deadline driven

 


 

 

 

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