SUMMARY:
Senior HC Administrator
POSITION INFO:
The Senior HC Administrator is responsible for performing a variety of HC support functions and ensuring timely flow of information to and from the HC team and all entities. The HC Administrator assists the HC Business Partners in all, but not limited to, the following areas: General H.R. operational requirements, organizational effectiveness as well as best practice recruitment and people planning, reward and recognition. This position’s core responsibilities include employee recordkeeping, new hire process recruitment support including on boarding, various administrative tasks, and data input and reports.
To provide support to the HC Department and in turn to all related entities regarding human capital and orgaizational issues including but not limited to:
- Handles a wide range of HC responsibilities including employee recordkeeping, new hire orientation and packets, HC compliance, benefits administration, and other HC administrative functions.
- Organizes and maintains employee records and electronic file system to include highly confidential documents, correspondence and other records.
- Keep all employee information updated on Workday.
- Audits records and corrects information as necessary.
- Prepares reports, graphs and presentations. Handles information of a highly confidential and critical nature.
- Processes invoices and purchase orders within the HC department. Performs other duties as assigned.
- To work within the HC team, supporting with areas of responsibility for administration and provide flexibility to enable the HC department to cope with workloads to maintain a smooth-running department.
- Coordination & administration of the performance management process
- Assisting with Employee wellness events and initiatives.
- Co-ordinate Induction
- Maintain policy documents and electronic systems (SharePoint)
- Basic IR process and provision of support in disciplinary investigations and grievance procedures e.g. Basic disciplinary warnings, assist in preparing packs
- Assisting the recruiters with recruitment administration.
ESSENTIAL SKILLS AND ABILITIES
Professional competencies
- Degree/Diploma in Human Resources or equivalent
- Minimum 3-5 years of Human Resources and administrative experience.
- Advanced proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with HCIS (Workday)
- Flexible work approach
- Works well under pressure
- Attention to detail and the ability to effectively multi-task in a deadline-driven atmosphere
- Precise and organized
- Excellent project management and time management skills
- Excellent communication and interpersonal skills with proven ability to communicate effectively with multiple stakeholders, taking initiative and building strong productive relationships
- Confidentiality, tact and discretion when dealing with people
- Strong service delivery orientation and work ethic
- Attention to detail and high level of accuracy
- Ability to proofread for clarity and grammatical errors is essential
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