Senior Executive Assistant

Recruiter:

MECS Africa

Job Ref:

JHB009368/LB

Date posted:

Wednesday, April 6, 2022

Location:

Johannesburg, South Africa

SUMMARY:
An opportunity exists with my client in the health industry for a highly professional, organized and dynamic Senior Executive Assistant to join their team in the Johannesburg head office. The successful applicant will be required to assist the CEO and the CEO’s other Senior Executive Assistant with proactive and detail orientated daily comprehensive support.

JOB DESCRIPTION:

ROLES AND RESPONSIBILITIES
The role will include a broad range of responsibilities including administration support to the office of the CEO Team.

Anticipate needs, think critically and offer solutions to problems with a high level of professionalism and confidentiality.
Act as the primary source of contact for all local and international stakeholders by building and maintaining relationships with the stakeholders to support the CEO and his office on a day to day basis.
Represent the company and the CEO in a positive light by ensuring CEO is informed of upcoming commitments and responsibilities through great follow-through skills and sound judgment.
Perform comprehensive Executive Assistant functions both personal or work related to allow the CEO to effectively lead the company. Some examples include but not limited to; (maintaining executive files, monitoring and screening calls, reconciliation of corporate credit cards and management of petty cash, maintenance of professional qualifications and managing/coordinating special projects) effectively.
Co-ordinate internal and external meetings, delegations and events. Responsible for creating well organized, error free and professional documents, including board agendas, meeting packs, meeting minutes and evaluating venues, arranging transportation, meals for the relevant meeting, delegation or event.
Responsible for all travel requirements e.g. flight reservations, hotel accommodation, forex, car hire, appointment schedules.
Other adhoc functions as required.

This is a unique opportunity for someone who is adaptable and is looking for a position in a fast-paced, global and energetic environment. The successful incumbent must not be uncomfortable with taking on a lot of responsibility quickly and must want to participate actively in the organization’s overall success.

EDUCATION AND EXPERIENCE:

Minimum of 10 years’ experience within an Executive role supporting C-Suite Level Executives in a multinational environment.
Relevant admin/PA qualification.
Undergraduate advantageous.
High degree of accuracy and attention to detail of all secretarial responsibilities.
Working knowledge of computer packages: Windows; MS outlook; MS word; MS Excel; MS PowerPoint; MS Office and MS Project, MS Teams and Zoom.
Knowledge of business and management principles involved in coordination of people, projects, events and resources.
Experience with various meeting formats (Zoom, Teams and other electronic conferencing media).

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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