Senior Administrator - Kempton Park

Min Requirements:-

• Matric / Grade 12
• Tertiary Office Administration Certificate (Advantageous)
• Must have experience working on Pastel Accounting 
• Proficient on Excel

Job Requirements:-

• Complete Administration Function
• Creating templates in the Account System (Pastel)
• Full service department administration function across an entire product and parts range
• Generating and linking quotes, purchase orders, invoices and delivery notes in the system
• Using installation and field service reports, compiling assessment feedback reports and applicable costing to clients
• Creating and maintaining a product database of product details sold to each customer
• Creating and maintaining a customer contact database
• Liaise with regional coordinators and team leaders on job planning
• Ensuring that each accepted quotation has a signed acceptance of T&C''''''''''''''''s attached
• Assisting with compiling of safety files and contractual documentation for projects
• Assist with the maintaining of inventory files during and before stock counts and cycle counts
• Customer Service
• Provide customers with necessary information / brochures /updates on the product range
• Always be on the lookout at a customer site for additional products that could be utilised and sold to the customer
• Implementing and maintaining correct stock levels and pricing on accounting system
• Risk control on inventory and stock
• Full quarterly stock counting and evaluation
• Accurate reporting on stock values
• Planning installation / service / maintenance / breakdown jobs in order of priority together with the Service Manager
• Communicating job requirements with the teams each morning
• Ensuring that correct documentation and paperwork is handed in on completion of each job
• Updating and maintaining of paperwork / invoicing / POD''''''''''''''''s on each customer file on completion of job
• Post job client follow ups
• Time and attendance - capture, monitor and report on biometric time keeping system
• Weekly and monthly reporting on time keeping for payrol.