Senior Administrative Assistant (12 Months Contract)

SUMMARY:
To provide secretarial and office administration services to the Chief Director.

POSITION INFO:

JOB DESCRIPTION

Diary management and correspondences

• Screen appointments before scheduling them in a professional and courteous manner
• Reschedule appointments using discretion when a urgent or important meetings take precedence
• Respond to queries (verbal or electronic)

Events and meetings management

• Arrange and coordinate meetings,  workshop, seminars and  other similar events(as an when required)
• Notify relevant people of events scheduled by the Chief Directorate
• Notify people of changes to appointments or meetings diplomatically

Document and information management

• Capture and file all incoming and outgoing documents and information into manageable and retrievable systems (electronically and manually)
• Retain confidential records securely

Documents compilation and formatting

• Draft, edit and format documents including  schedules, graphs, presentations, etc. using appropriate computer software
• Maintain templates of standard

Office management

• Ensure that office equipment for Chief Directorate is operational and notify the appropriate person timeously when something is not working    
• Maintain an inventory of office equipments for the Chief Directorate  and liaise with necessary personnel for maintenance and  replacements   

Monitoring and reporting

• Expenditure monitoring for the Chief Directorate
• Chief Directorate performance and reports

JOB REQUIREMENTS

• Minimum of 2 years working experience in administration.
• A registered three years National Diploma or Degree.

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