Secretary/Personal Assistant

SUMMARY:
We are looking for a dedicated Professional speed typist/ minute taker to record Project Meetings between the company and the client, internal work sessions and between the company and service providers.

POSITION INFO:

Duties

• Typing legal and Project documents / reports, proof-reading and scanning of documents.
• Typing correspondences and from Dictaphones where applicable.
• Prepare for meetings through coordinating venue logistics, drafting agenda and taking minutes, tracking matters arising and prepare high quality documents and presentations.
• Ensure proper hard copy and / or electronic filing / archiving systems, including off-site archiving.
• Assist with the compilation of Project Board documentation, EXCO and Audit Committee.
• Managing corporate information flow in a timely and accurate manner.
• Providing general administrative support i.e. maintaining office supply inventory, event coordination, catering, administering travel claims and logbooks, internal and external mail / parcels distribution.
• Maintain a high level of confidentiality at all times and assist / relieve at main reception area

Minimum Requirements

• Grade 12 (Matric) and a Secretarial / Personal Assistant Post Matric Qualification.
• Minimum of 3 years’ experience as a secretary in a commercial environment.

Advanced computer literacy: Microsoft Office Suite, MS SharePoint, and Adobe Acrobat Professional.

• A minimum typing speed of 120 wpm is required.
• High technical affinity for office technology (printers, copiers, tele- and video conferencing, intranet, e-calendars).
• Excellent verbal and written communication skills to help shape a positive company image with internal and external clients.
• Knowledge and understanding of administrative procedures and business practices.
• High levels of initiative, professionalism and a strong attention to detail and accuracy.
• Sound judgment, high level of emotional maturity, discretion, and confidentiality.

 

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.

---