Secretary to Directors

SUMMARY:
Multinational organization seeks highly professional, highly confidential, and highly efficient Executive Personal Assistant with experience assisting 2 or more Executives (Directors) at the same time. Previous Corporate experience essential.

POSITION INFO:
Duties include:

• Provide effective and efficient personal assistance and administrative support to Head Office Directors 
• Coordinate Directors’ calendars and omnibus
• Compile itineraries for internal and external Directors
• Respond to and manage internal and external requests for the Directors
• Prepare correspondence including reports, letters, memos, meeting agendas, and minutes
• Assist in the development of presentations
• Process quotations, purchase orders, invoices and ensure payments are made timeously
• Manage travel requirements and expenses
• Organize and finalize logistics for conferences and meetings, including all travel bookings and catering
• Carry out general office administration duties
• Stand-in for other Executive Assistant team members, as and when required

Requirements:

• Diploma in Executive Secretarial/Office Management or related field
• 10+ Years experience in an Executive Personal Assistant, Executive Secretary or Office Management function
• Excellent communication and interpersonal skills, with the proven ability to build strong relationships
• Ability to communicate effectively with all stakeholders with tact and diplomacy
• Conscientious work ethic and proven ability to work efficiently and accurately and deliver high-quality work
• Ability to work effectively and proactively under pressure within limited time constraints
• Willingness to go the extra mile and work beyond normal hours of work whenever required to do so
• Exceptional planning and organising skills and the ability to handle multiple tasks simultaneously
• Proven track record of maintaining utmost confidentiality
• Excellent attention to detail
• Proven track record as an effective and harmonious team player, with an ability to manage conflict effectively
• Demonstrated initiative and flexibility to adapt to developing situations
• Demonstrated ability to exercise good judgement
• A self-starter who is able to work independently with minimal (or no) supervision
• Good command of the English language, verbal and written
• Advanced proficiency with MS Office programmes
• Valid Driver’s licence
• Willingness to travel as and when required.

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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