Secretary

SUMMARY:
Contract Secretarial Position

POSITION INFO:

My client in Cape Town has an urgent opening for a Secretary.  This is a 4 month contract position.

Suitable candidate must be able to start immediately! 

Purpose:

• Providing secretarial and general day to day office administration services to the Department. 
• Act as personal assistant to department heads. 
• Disseminate information to departments and Company staff and act as departmental receptionist. 

Minimum requirements: 

•  Grade 12 
• Secretarial Certificate (1 Year) 
• 2 – 3 Years administrative / secretarial experience 
• 3 Year qualification in Office Management or related (Advantageous)

 Skills & attributes: 

•  Good communication skills 
• Good telephone etiquette and professionalism 
• Good planning and organizational skills 
• Competent in proofreading of letters and documents 
• Ability to work within deadlines and under pressure 
• Ability to work independently and with minimum supervision 
• Above average computer literacy and typing skills

 Duties will include but are not limited to: 

• Day-to-day management of the office of the Department Managers e.g. diary management, correspondence, filling etc. 
• Providing secretarial services and general office administration duties to the department 
• Assisting in compiling correspondence and reports 
• Arrangement of meeting and taking minutes at meeting 
• Costing, travel and accommodations arrangements of Departmental Managers 
• Constant liaison with staff, human resource, finances, collaborators, users, students, suppliers etc, 
• Assisting the Department Managers with communication of staff/users and suppliers 
• Facilitating visits of foreign and SA users/collaborators, students by ensuring travel and accommodation arrangements etc.

NB! This job is now closed. You can apply for other jobs by uploading your CV.