Secretary

SUMMARY:
Secretary (Health)

POSITION INFO:

Our client in the Health Industry is looking to hire a Secretary.

Duties and Responsibilities

Direction

• Develop and obtain approval for the Board Charter.
• Clarify governance structures, delegation of authority, roles, responsibilities and plans of the BoT
• Provide Terms of Reference for Board Committees
• Implement the Board Charter timeously and within budgetary constraints.
• Perform with highest quality standards.
• Act as legal advisor to the CEO.

Management

• Ensure the Company Secretarial function is fully capacitated.
• Manage and motivate team to respond objectively and professionally to business objectives.
• Oversee policies, making sure they are kept up to date and referred to appropriate committees for approval.
• Advise of legal and governance implications of proposed policies.
• Monitoring of change in applicable legislative framework and taking relevant action
• Risk management

Administration

• Provide a professional administrative and meeting coordination support for the BoT and Executive Management
• Keep precise records.
• Maintain statutory books, including registers.
• Develop and maintain an effective document management/filing system (electronical and manual)
• Facilitate on boarding for Board members.
• Manage professional development of Board members and Executive Management.
• Effective scheduling, venue bookings, coordination, and management of quarterly meetings for the following governance structures:
  • Board meetings and Board Subcommittee meetings.
  • SANAC Plenary which is a multisector voluntary body Chaired by the Deputy President of the Republic and is tasked with providing leadership to the National HIV, TB and STI response for South Africa at the highest political level.
  • Inter-Ministerial Committee on HIV which is a Cabinet subcommittee that considers and recommends to Cabinet the proposed NSP implementation at government level and present any major policy changes that have been agreed to by Plenary to government.
  • Programme Review Committee which brings together all the key national stakeholders involved in HIV, STIs and TB programme implementation to provide technical expertise and to review the programmatic activities of the NSP implementation.
  • Arrange logistics for Board members.
  • Prepare and distribute meeting agendas and meeting packs.
  • Attend, record, and transcribe minutes of Board, Committees, Working Groups, Forums, and other meetings as required.
  • Take minutes, draft resolutions, format, edit, print, compile, distribute and upload minutes to the SANAC website in a timely fashion.
  • Disseminate actions emanating from meetings.
  • Follow up on actions emanating from meetings.
  • Track Board decisions for timely response
  • Organise and maintain organisational calendar of important meetings.
  • Arrange teleconference meetings as and when required.
  • Collate information and write reports.

Relationship (Stakeholder) Management

• Establish professional relationships with key stakeholders e.g. The Presidency, DoH, National treasury, The Board, Executive Management
• Identify, acknowledge, recognise all stakeholders.
• Determine the influence and interest of stakeholders.
• Monitor, influence, keep informed, satisfy, and actively manage stakeholders.
• Engender trust with all stakeholders.
• Ensure decisions made are communicated to stakeholders.
• Liaise with external regulators and advisors.

Knowledge and Skills

• Exceptional organisational skills
• Deep knowledge of the applicable legislative and statutory framework and Reports on Corporate Governance
• Legislative Compliance
• A sound grasps of governance issues.
• Notice of Establishment.
• Public Finance management Act and Treasury regulations
• Directives and King Code
• Governance Framework advisory skills Project management, organisational and time management skills
• Ability to work independently as well as taking a supportive role within a team.
• Stakeholder management
• A diplomatic approach and confidence
• Excellent written and oral communication skills
• Attention to details.
• Strong level of integrity, discretion, and confidentiality
• Assertive and confident
• Ability to multitask.
• Excellent interpersonal skills
• Computer literate (MS Office)

Experience

• Minimum of 10 years of relevant functional/secretarial experience of which five should have been in a senior management position.
• Experience working in a PBO or Development sector will be advantageous.

Qualification

• LLB degree with CIS qualification
• A qualification as Board Secretary will be an added advantage.

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ATripleA Recruitment and Temps

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