Sales and Office Administrator - Parow, Cape Town

SUMMARY:
Our client within the building trade is looking for a Sales and Office Administrator to provide support to the Branch Manager and Sales Team.

POSITION INFO:

Job Specification

Conducting and organizing administrative duties and activities including receiving and handling confidential information

Perform a range of general clerical, including SAP admin and bookkeeping support functions

Typing and designing reports for meetings

Typing of agendas for meetings, including Management Meetings, Employment Equity, Skills Development, Production

Minute taking of meetings and typing of minutes

Coordinating and setting up of all meetings

Proofreads assignments for accuracy and completeness

Preparing Presentations

Monitor and maintain office supplies

General telephonic answering, handling of queries, and message distribution

HR Support to HR Manager at Head Office (ie) leave recording, submitting of wage hours

Maintain databases, records, confidential files, and other related information for department needs

Generate Sales Quotations on SAP Business One and follow up on quotations

Capture Sales Orders generate Picking Slips and Process invoices on SAP Business One

Liaising and supporting Sales Representatives regarding customers and orders, walk-in Clients reception, order processing, and card payments

Liaise with management on customers exceeding credit limit, special discounts, and customer trading terms

Update weekly supplier schedules

Minimum Requirements

Grade 12 or equivalent

Relevant training or qualification

Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management

Knowledge of administrative and clerical procedures

Knowledge of business principles

Proficient in spelling, punctuation, grammar and other language skills

Proven experience in producing correspondence and documents

Proven experience in information and communication management
Required typing speed

Knowledge of Accounting Principles

Knowledge of SAP

Kindly note that by submitting your application for this career opportunity you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.

Please note that only shortlisted candidates will be contacted.

Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

All job postings are in accordance with our Client''s BEE requirements

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