SHE-Q Administrator (x1 3 months contract)

Qualification

Standard 12; Administration Diploma; SAMTRAC or Equivalent; Thorough knowledge and implementation of the COIDA and General Administrative Regulations and f the Occupational Health and Safety Act

Experience

Minimum of 3 years of work experience in the development and implementation of Accident Investigation and Reporting Procedures within a large entity and a proven experience in the implementation of COIDA; General Administrative Regulations of the Occupational Health and Safety Act

Key Performance Areas

• Compile and update the Injuries on Duty (IOD) Spread Sheet
• Liaise with line managers to ensure the proper Reporting and Investigation of Accidents
• Collate accident information and send it to the company insurers and Compensation Commissioner
• Follow up on IOD cases and update outstanding legal documents
• Open and update individual employee IOD files.
• Ensure that IOD medical records remain confidential and liaise with medical doctors and the commissioner to update such medical records
• Ensure the absence of IOD case backlog
• Escalate all IOD cases requiring the attention of senior management
• Gather and confirm submission of monthly reports and other related evidence from SHEQ Coordinators and submit consolidated information to management
• Ensure that standardized information is communicated to all SHEQ coordinators
• Compile minutes and Agenda for departmental meetings
• Take SHEC Steering and Technical committees minutes, and agenda and ensure communication thereof
• Co-ordinate the training schedule of departmental employees
• Arrange, attend and track departmental meetings
• Ensure that document and data control systems are maintained and updated
• Compile monthly reports and submit them to line management
• Compile daily and monthly biometrics attendance register
• Ensure that departmental petty cash is handled and controlled in line with internal Supply Chain Policy and petty management procedure.
• Act as a departmental buyer in the Supply Chain Process,
• Ensure timeous buying of goods and services in line with the departmental budget and SCM Just In Time process.
• Take part in the formal internal SHEQ audits as well as Contractor audits

Arrange medical health surveillance schedule and communicate to employees and supervisor

Skills and Knowledge

· Ability to understand and apply government Regulations and Acts related to injuries on duty.

· Experience in the investigation of injuries.

· Good interpersonal relationship skills.

· Health and Safety Administrative principles and practices.

· Health and Safety implementation and auditing principles.

· COIDA

· Occupational Health & Safety Act (including the regulations)...

· Well-documented document control system.

· Analytical, thinking, and Judgement skills.

· Communication Skills (advanced).

· Interpersonal Skills.

· Negotiation Skills.

· Teamwork.

· Planning and Organising Skills.

· Self-Management skills.

· Environmental practices.

· Advanced Report writing skills.

· Advanced computer skills.