SUMMARY:
SHE Officer & Administrator
POSITION INFO:
Qualifications
Requirements
- 3-5 years’ experience in the mining industry (Surface risk) - Advantageous
- SAMTRAC or equivalent qualification
- Incident investigation qualification - Advantageous
- Experience with lifting equipment - Advantageous
- Basic understanding of ISO 45001:2018 Safety Management System requirements
- Proactive in problem-solving
- Computer literate (MS Office)
- Good administrative and communication skills
- Willing to travel
Duties
- Document & Data Management
- Maintain an organised system for all Safety, Health, and Environmental (SHE) documentation.
- Scan, rename, and digitally store documents for accuracy and consistency.
- Create and manage folders for effective record-keeping and easy retrieval.
- Input, capture, and organise legal and specified documentation/certificates into the Integrated Management System (IMS).
- Ensure all SHE-related statistics and reports are submitted to the client and head office on a monthly basis.
- Load all required data into the Safety Management System.
- Document Control & Compliance
- Initiate document control procedures, including requesting document numbers.
- Prepare and update safety files (contractors' packs) in accordance with client requirements.
- Compile and approve all risk assessments related to projects.
- Monitor and review all SHE documents regularly (monthly, quarterly, bi-annually, annually).
- Ensure all lifting equipment has valid certification before use
- Site Safety & Risk Management
- Conduct regular workplace inspections to identify unsafe conditions and acts.
- Provide guidance on all safety-related matters, ensuring compliance with legal and company requirements.
- Conduct over-inspections on equipment, vehicles, and tools used daily.
- Establish and obtain all relevant safety requirements from clients.
- Coordinate and manage the booking of employee medical examinations, required training, and site inductions in line with client and company requirements.
- Attend safety meetings and report incidents, near misses, and medical cases to clients and head office.
- Training & Emergency Preparedness
- Conduct toolbox talks and provide safety awareness training to employees.
- Actively participate in emergency response drills and provide feedback reports.
- Assist with internal audits to assess compliance with safety, health, and environmental standards.
- General Administrative & Site Support
- Attend all safety-related meetings and take comprehensive minutes.
- Support site-specific activities, including project maintenance and contractor compliance (administrative only).
- Ensure smooth communication between different departments regarding SHE matters.
