SENIOR CONVEYANCING SECRETARY – BONDS, REGISTRATIONS & TRANSFERS

SUMMARY:
SENIOR CONVEYANCING SECRETARY – BONDS, REGISTRATIONS & TRANSFERS

POSITION INFO:

An exciting opportunity exists in the Real Estate Department in the Johannesburg office for a Senior Conveyancing Secretary. The ideal candidate needs to be a pro-active legal secretary who will provide Conveyancing and administrative support to the team. A hardworking, self-motivated with excellent interpersonal and organising skills and the ability to work independently with minimal supervision will thrive in the position.
Qualifications and Experience
• Matric/Grade 12.
• A paralegal, secretarial, or administrative diploma in conveyancing 
• At least five years’ experience in a similar environment.
• Experience in transfers of both residential property and commercial
  property; opening of township registers, subdivisions, consolidations ,
  servitudes, commercial bonds for the major banks including Standard Bank
  Commercial, ABSA CPF Grindrod Bank and Nedbank as well as general
  conveyancing.
• Should be proficient in Ghostconvey, AJS and file site would be
  advantageous.

Conveyancing Secretarial tasks
• Acknowledging receipt of instructions
• Scrutinizing instructions from the bank and complying with the conditions of
   loans granted
• Drafting of bond documents
• Drafting of transfer documents relating inter alia to transfers of undivided
   shares, Sec 42 transfers, transfers relating to zero-rated transactions,
   sectional titles,
• Drafting of applications and certificates relating to the opening of sectional
   title registers and township registers
• Drafting of documents, applications and certificates of registered title
   relating to the subdivision of property
• Drafting of applications and certificates of registered title and certificates of
   consolidated title
• Drafting of Notarial Deeds of Servitude, Special Powers of Attorney etc.
• Arranging consultations with clients
• Preparing documentation and arranging for clients to sign
• Ensuring that clients comply with conditions of sale and FICA requirements
• Typing legal documents and correspondence
• Formatting agreements
• Updating electronic systems
• Ensuring that financial aspects of the transaction are in order and collecting
   payment
• Facilitating lodgement and registration
• Finalising accounts

Administrative tasks
• Opening and closing of files
• Maintaining an updated filing system
• Following up on outstanding requirements and communicating with clients
• Attending to telephonic and email queries and requests from clients
• Collecting outstanding fees

Skills and Competencies
• Good interpersonal and communications skills
• Excellent secretarial and typing skills
• Strong organising skills, meticulous with a high attention to detail
• Ability to work toward meeting tight deadlines in a highly pressurized
   environment
• Taking Initiative and assuming responsibility for ensuring expeditious
   processing of transactions
• Ability to work independently
• Ability to do diverse and complex work
• Willing to work in a team and assist team members with instructions

NB! This job is now closed. You can apply for other jobs by uploading your CV.