Must come from Production or manufacturing. Global company that manufactures and exports and imports and distributes.
Finance Aspect - most important aspect of position
- Assisting accounts payable with payment queries
- Monthly reconciliations of supplier accounts
- Compiling of weekly cash flow projections
- Managing and monitoring of monthly fuel accounts
- Compiling of monthly freight invoice reconciliation for AP processing
- Compiling of monthly accruals
- Compiling of bank payment documents
- Processing of non-RAW purchase orders
- Supplier credit applications
- Assist treasury in clearing of unposted cash transactions
- Assist AP with clearing of non-posted PO’s
- Assist with yearly audit process
- Assist production with financial information
- General finance assistance
- Review of weighbridge recons
- Assist suppliers with payment information and queries
- Assist with yearly compilation of budget
- Monthly review of GL expense postings
- Monthly & Quarterly closing processes
- Communicate daily payments & receipts notifications
Document Controller duties
- Appointed ISO document controller
- Keeps track of all documentation, specifications and processes and updates as per ISO requirement.
NO CASHBOOKS – that’s processed abroad. Will be sent monthly transactions. No physical payments – only Payroll – the rest done abroad. Must get recons of mainly statements. Weekly cash flow projection and include cash flow for 13 weeks in advance.
ABSOLUTELY EXCELLENT EXCEL, WILL WORK ON IT ALL DAY PIVOT TABLES AND VLOOKUPS – must be very strong on extracting data – Data dumping, VERY STRONG ON RECONS, monthly accruals, compiling of bank paying documents, incoming funds (Input/Exports) and send to the bank – bank payment documents.
Send invoice, create purchase order and send invoice to AP.
Treasury and clearing – if invoice has been cancelled or postponed – investigate why - PO’s
Compile for auditors
CAPEX – pulling of information from system and manipulating on Excel
Excellent general financial knowledge. Must be able to help and train other staff and stand in where needed i.e. where stock is out of Balance – get involved with rest of team, devise systems to get to short cuts. Prepare Proforma Invoice and help guide staff with calculations – all materials that come in and out.
General Ledger is checked weekly – corrections put together on journal
Monthly/Quarterly – double checks, inventory and make sure all the information is correct before sent to mother company. Pull bank statements information down and communicate with procurement, regarding money in and money out.
Only 1 fuel account. Make sure invoices received are properly checked/Purchase orders, can’t post incorrect figures as this will be sent abroad to mother company where payment will be
made, based on these figures.
Monthly reports for Director
Eye for detail, fast track information
HR Function
- Compiling and Processing of monthly salaries (Durban and Johannesburg sites) and bi-weekly wages of all staff
- Management of payroll administrator
- Loading of bi-weekly and monthly payroll payments on HSBC
- Assist relevant departments with reporting requirements
- Keeping personal files of all workers up to date
- Processing monthly provident fund and compiling breakdown report for head office
- Assist staff with all payroll queries
- Assist with disciplinary proceedings as required
- Arranging of all travel requirements
- Ensure all statutory & corporate requirements are submitted timeously
- Assist with recruitment processes
- Assist head office with HR requirements
-
HR surveys,
HR - PASTEL Payroll: 45 staff full time and casuals. Monthly wages, small Permanent staff, other Permanent staff paid hourly – bi-weekly – clocking system, (Uniclocks) Must have worked on Time sheets and a clocking system – integration is important.
Statutory returns, IRP5''''s and processing of Payroll, pension fund upload and keeping employee files up to date and
BASIC HR functions - work out headcounts and Hrs to Headcounts, HR Surveys/Headcounts
