Retail Administrator

A vacancy in one of our Gauteng Retail Stores exist for a Retail Administrator to join the team!

If you meet the role requirements below, do not hesitate to apply.

JOB PURPOSE:

To be responsible for handling data accurately and ensuring that the system of the store runs efficiently at all times.

Administrating systems and also procedures linked to stock, sales and staff management.

QUALIFICATIONS:

• Grade 12 / Matric (Minimum Requirement)

EXPERIENCE:

• A minimum of 1-2 year’s experience in a retail environment.
• MS Office with a specific focus on MS Excel (Beginner – Intermediate Level).
• Previous experience in stock handling systems.

KNOWLEDGE REQUIRED:

- Customer Service, Stock Order, Pricing, Fifo Principle, Product Knowledge and Cold Chain. SKILLS REQUIRED
- English Proficiency (read, write and speak).
- Strong administration skills.
- Computer Literacy.
- Time Management and Organisation Skills.
- Ability to work in cold environments.
- Stocktake participation to the highest level due to counting and accuracy the position requires.
- Assist in the merchandising of products with the FIFO principle in dedicated areas in the store.
- Relationship building (especially suppliers).
- Ability to communicate effectively with customers, suppliers, colleagues, and management.

KEY PERFORMANCE AREAS: 

1. Data Handling

- Able to conduct stock takes e.g draw SOH (Stock On Hand Report) and compare with physical stock count.
- Receiving, capturing, crediting and transferring of stock on a continuous basis.

2. Stock Knowledge

- Extensive knowledge on Company products in order to accurately handle on the system.

3. Month-end Processes

- Ensure that month-end report is accurate and up to date (e.g no negative lines).

4. Administration

- Filing of invoices should always be up to date and placed in the correct files.
- Keep track of invoices and credit notes via email/telephone and follow up if necessary with for example Eskort Factory and small suppliers (including but not limited to Twiza, Coke and Crown National).
- Daily and weekly reconciliation of all statements
- Reporting and administration related to stock takes, sales and all other retail related duties

5. Team and Management Skills

- Engaging with Merchandisers on a regular basis regarding physical stock counts.
- Reporting to the Retail Manager and Retail Assistant