Restaurant Administrator / Bookkeeper

SUMMARY:
Busy Restaurant in Cape Town is looking for a highly organized and proactive Restaurant Administrator / Bookkeeper to support the daily operations of the restaurant.
 
We are looking for a detail-oriented and versatile Administrator to manage key administrative and back-of-house functions, with added responsibilities in accounting and financial reporting.
 
This role is integral to the smooth running of the restaurant, ensuring accuracy in documentation, compliance, inventory, and financial operations.
 
The ideal candidate will bring experience in hospitality administration, coupled with strong organizational and bookkeeping skills.

POSITION INFO:
Duties:
 
Administrative Duties:
 
Manage daily administrative operations including communication, filing, scheduling, and documentation
Maintain accurate staff records, rosters, attendance logs, and HR onboarding documents
Coordinate supplier communications, delivery tracking, and event logistics
Ensure all licensing, health and safety, and compliance documentation is up to date
Oversee procurement and maintain stock control logs for office and venue supplies
 
Accounting & Financial Duties:
 
Prepare and reconcile daily cash ups and revenue reports from POS systems
Maintain accurate financial records including sales summaries, petty cash, and supplier invoices
Process supplier payments and employee reimbursements as per approval protocols
Assist in payroll preparation by collating timesheets, leave records, and wage calculations
Reconcile bank transactions and assist with monthly financial reporting to management
Monitor and report on budget variances, cost of goods sold (COGS), and wastage trends
Liaise with external accountants and auditors as required
Ensure compliance with relevant financial regulations and internal controls
 
Back-of-House (BOH) Operations:
 
Assist with weekly/monthly stocktakes of food, beverage, and consumables
Oversee deliveries and ensure correct quantities and quality are received and recorded
Maintain inventory logs and assist with reordering of critical BOH items
Support operational departments during high-volume periods (e.g., function prep, packing lists)
Help ensure BOH cleanliness, organization, and compliance with food safety standards
 
 
Requirements:
 
Grade 12
Prior experience in hospitality administration with basic accounting/bookkeeping duties
Knowledge of accounting software (e.g., Xero, MYOB, QuickBooks) and POS/reporting systems
Strong MS Excel skills and familiarity with financial reporting tools
Excellent attention to detail and ability to work independently
Strong interpersonal and communication skills, both verbal and written
Understanding of inventory and cost control principles in a hospitality context
Experience with payroll preparation and supplier invoicing is advantageous
High level of discretion and professionalism with sensitive financial information