Repairs & Maintenance Administrator

SUMMARY:
Vacancy within property industry.

POSITION INFO:

• General office administration
• Opening of Job Cards for repairs & maintenance requests
• Opening of Job Cards for Insurance Claims, submitting quotes to Insurer, liaising with Assessors, Brokers, Insurers
• Liaising with Contractors in a daily basis for quotes
• Collecting, collating and providing the Trustees/ExCom with the necessary information to enable them to make a decision on appointing Contractors to attend to repairs & maintenance jobs
• Follow-up on completion by Contractor of approved repairs & maintenance jobs
• Getting the appropriate approval from Trustees/ExCom/Owners in order to pay Contractor invoices
• Submitting invoices with approvals to the Finance Department for payment
• Ensure Contractors use RMO system for updates and comments
• Match the invoice and job card for payment approval, and ensure that Contractor used the RMO job card number on his invoice as reference
• Diary Management: Scheduling of appointments with Building Managers/Caretakers/Trustees/ExCom
• Attending Trustee and General Meetings, if required
• Assisting Trustees/Excom on matters applicable to scheme
• Meetings with Building Managers/Caretakers
• Weekly feedback to Portfolio Manager on outstanding repairs & maintenance jobs
• Weekly to Monthly feedback to Trustees/ExCom on outstanding repairs & maintenance jobs, or as instructed by Trustees/ExCom
• Quarterly site visit with Portfolio Manager or as required and providing the Trustees with a Site Visit Report within 7 days
• Typing of correspondence to Owners on Trustee/ExCom instruction
• Follow-up on complaints/queries, and provide feedback to Trustees/ExCom where required
• Sending of communication through in-house systems (RMO), Portal, Outlook

NB! This job is now closed. You can apply for other jobs by uploading your CV.