Regional Accountant

TASK

NUMBER

OBJECTIVE

(what is done?)

STANDARDS

(how and/or why is it done?)

1

Flash report

Submission of the flash results to the Regional Financial Manager for review by no later than the last day of the month

Update flash revenue and COR values by 08:00am on the 01^st working day of the month.

2

Base report

Review the base revenue report received from the Branch Administrator and submit same to the Regional Financial Manager on the first working day of the subsequent month.

3

Finalizing of month-end

Submit month-end checklist to the Regional Financial Manager for approval and confirmation of month-end completion.

4

Payroll

Review the payroll input sheet from the General Managers and save same on the P-drive per the monthly deadline schedule.

Payroll to be confirmed and submitted to the Regional Financial Manager for review per the monthly deadline schedule.

5

Signing off and assisting with bank reconciliation

Authorized bank recons to be signed as evidence of review and files in the GL recon file for submission to Regional Financial Manager when finished before actuals.

6

Maintenance of asset registers – rental assets

Save balanced register on the P-drive for Regional Financial Manager review and authorization one working day prior to submission of actuals.

Dispense Recon: General Ledger balances to be reconciled to Excel (Asset Register) and CACI (Contract) balances.

Process write-offs, after obtaining Regional Financial Manager approval (Sep, Dec, Mar & Jun).

7

Maintenance of asset registers – fixed assets

Save balanced register on the P-drive for Regional Financial Manager review and authorization one working day prior to submission of actuals.

Process adjustment entries, as per General Managers’ physical asset confirmation (Dec & Jun).

8

Stock take & stock variance sheet for the Regional Financial Manager

Review Branch Administrator’s stock variance report and requested variance journals’ documentation.

Submit relevant journals documentation to Regional Financial Manager for journal approval.

Process approved variance journals and submit updated variance report after journals to the branch (for signature) and Regional Financial Manager.

9

GL recons (entire balance sheet)

Save electronic GL recons on the P-drive and submit manual GL recon files to the Regional Financial Manager for review one working day prior to submission of actuals.

Supporting documentation to be attached to each recon:

Trade debtors

Trade creditors

Stock

Bank recons

Assets

GRN suspense

Unpaid

Sundry accruals

Current accounts

10

EFT payments – cashbook

To be verified and submitted to the Regional Financial Manager and Regional Executive for release by Thursday of each week.

11

EFT payments – creditors

To be verified and submitted to the Regional Financial Manager and Regional Executive for release by last working day prior to the last calendar working day of month.

12

Statutory returns – VAT

Return and workings to be submitted to the Regional Financial Manager for authorization 05 working days prior to payment due date.

Save VAT reports on P-drive as per monthly deadline schedule.

Request Vat Statement from SARS every Quarter and resolve all queries.

Submit clear Vat Statement from SARS at the end of each quarter for authorization and review by Regional Financial Manager (Sep, Dec, Mar & Jun).

13

Budgets

Fully responsible together with the Regional Financial Manager.

14

Year-end and audit packs

Fully responsible together with the Regional Financial Manager.

15

Assisting General Managers / Branches

Assist with queries and ad-hoc duties

16

Internal audits

Conduct stock take audit, as well as Branch audit (A or B).